Facilities and Assets Coordinator

South Australian Produce Market Limited; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Job summary

South Australian Produce Market Limited is seeking a hands-on Maintenance Coordinator to take ownership of facilities services and asset requirements across the Pooraka precinct. You will work with the General Manager Operations, tenants, contractors and service providers to ensure maintenance tasks are coordinated and completed.

You will manage planned, preventative and reactive maintenance, obtain quotes, coordinate procurement, and ensure compliance with statutory inspections and safety

Qualifications

• Experience coordinating facilities, maintenance, building services or assets in a commercial/industrial environment.
• Demonstrated ability to plan, coordinate and complete maintenance tasks.
• Experience engaging and managing contractors and service providers.
• Experience obtaining quotations, scoping works and coordinating procurement or tender processes.
• Strong organisational skills and ability to manage multiple jobs and priorities.
• Good stakeholder and communication skills, including working with tenants and operations teams.
• Good administration and record keeping skills.
• Experience using facilities, asset or CMMS systems.
• A current driver’s licence.

Responsibilities

• Coordinate planned, preventative and reactive maintenance across the precinct.
• Receive, assess, prioritise and progress maintenance and facilities requests.
• Engage and coordinate electrical, plumbing, mechanical, refrigeration, fire, cleaning, grounds and other contractors and service providers.
• Scope routine works, obtain quotations and coordinate approved works through to completion.
• Coordinate and monitor the day-to-day performance of contractors and service providers, including following up outstanding work and addressing service issues.
• Coordinate procurement and tender processes for facilities and maintenance services.
• Undertake purchasing and procurement activities within approved delegations and processes.
• Maintain and coordinate the Planned Preventative Maintenance Program.
• Ensure statutory inspections, servicing, testing and certification requirements are scheduled and completed within required timeframes.
• Conduct regular inspections of buildings, plant rooms, common areas, services and infrastructure.

Skills

Maintenance coordination

Contractor management

Procurement & tendering

Stakeholder communication

Multitasking & organisation

Administration & records

Facilities management software

Driver's license

Job description

This is a hands-on role for someone who takes ownership, follows things through and gets things done. Reporting to the General Manager Operations, you will work closely with the General Manager Property, Operations team, tenants, contractors and service providers to ensure maintenance, facilities services, infrastructure works and asset requirements are properly coordinated and completed.

The Pooraka precinct covers approximately 42 hectares and supports up to 200 leases, licences and tenancy arrangements. It is a complex operational environment with a diverse range of buildings, infrastructure, plant and essential services.

There is no typical day. You might be coordinating an urgent electrical or plumbing repair, meeting a contractor on site, obtaining quotes for upcoming works, inspecting a maintenance issue with a tenant, following up overdue preventative maintenance, checking statutory servicing, helping prepare a tender or making sure yesterday's jobs have actually been completed and closed out. You will have support from the General Manager Operations, General Manager Property and specialist contractors, but you will be expected to take responsibility for progressing work without needing to be continually followed up.

Key responsibilities

Coordinate planned, preventative and reactive maintenance across the precinct.

Receive, assess, prioritise and progress maintenance and facilities requests.

Engage and coordinate electrical, plumbing, mechanical, refrigeration, fire, cleaning, grounds and other specialist contractors and service providers.

Scope routine works, obtain quotations and coordinate approved works through to completion.

Coordinate and monitor the day-to-day performance of contractors and service providers, including following up outstanding work and addressing service issues.

Coordinate procurement and tender processes for facilities and maintenance services.

Undertake purchasing and procurement activities within approved delegations and processes.

Maintain and coordinate the Planned Preventative Maintenance Program.

Ensure statutory inspections, servicing, testing and certification requirements are scheduled and completed within required timeframes.

Conduct regular inspections of buildings, plant rooms, common areas, services and infrastructure.

About you

Experience coordinating facilities, maintenance, building services or assets in a commercial, industrial, logistics or similarly complex environment.

Demonstrated experience with planned and reactive maintenance.

Practical knowledge of buildings, infrastructure and building services.

Experience engaging and managing contractors and service providers.

Experience obtaining quotations, scoping works and coordinating procurement or tender processes.

Strong organisational skills and the ability to manage multiple jobs and competing priorities.

Good stakeholder and communication skills, including the ability to work effectively with tenants and operational teams.

Good administration and record keeping skills.

Experience using facilities, asset or computerised maintenance management systems.

A current driver's licence.

About us

South Australian Produce Market Limited operates a major wholesale produce and logistics precinct at Pooraka, supporting growers, wholesalers, retailers and businesses throughout the South Australian fresh produce supply chain. Our purpose is empowering a healthier, sustainable future, with a vision to be a premier hub advancing the global wholesale produce market through excellence in quality, innovation and sustainability.