Facilities Administrator

RGIT Australia; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible working arrangements

Employee wellbeing support

Recognition programs

Birthday leave

Ongoing training and development

Collaborative team environment

Regular team events

Job summary

CBC Group in Melbourne, based at our Keilor Park office, is seeking a Facilities Administrator to support our hospitality client and ensure smooth operations. You will report to the Facilities Manager and collaborate with trades and admin teams to track, allocate, and complete work requests efficiently.

The role involves maintaining the CMMS, validating data, allocating work orders across carpentry, HVAC, and electrical trades, and ensuring asset registers meet safety standards.

Qualifications

• Proactive and detail-oriented professional with experience in a similar role.
• Experience in Facilities Management or Retail environments is highly regarded.
• Able to work both independently and collaboratively within a team.
• Strong organisational and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and MS Project.

Responsibilities

• Maintain and update the CMMS system to ensure accurate data management.
• Review and validate information for accuracy and completeness.
• Allocate work orders to contractors across multiple trades (e.g., Carpentry, HVAC, Electrical).
• Ensure asset registers comply with safety regulations and industry standards.
• Manage contract documentation and assist with reporting requirements and milestones.
• Participate in internal and external stakeholder meetings.
• Provide timely updates and communication to contractors and stakeholders.

Skills

Attention to detail

FM experience

Independent & team

Organisational skills

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

MS Project

Job description

Full-time Permanent Operations - Administration

Posted 09 Sep 2026

Description

CBC Group is excited to offer a great opportunity for an experienced Facilities Administrator to join our growing Melbourne team, based in our office in Keilor Park. In this role, you’ll support our hospitality client and play an important part in keeping operations running smoothly.

About the role

Reporting to the Facilities Manager, you’ll work closely with a team of trades and administrators to manage high-volume coordination and administrative tasks. Your focus will beensuring that work requests are accurately tracked,allocated, and completed efficiently.

Key Responsibilities

• Maintain and update the CMMS system to ensure accurate data management
• Review and validate information for accuracy and completeness
• Allocate work orders to contractors across multiple trades (e.g., Carpentry, HVAC, Electrical)
• Ensure asset registers comply with safety regulations and industry standards
• Manage contract documentation and assist with reporting requirements and milestones
• Participate in internal and external stakeholder meetings
• Provide timely updates and communication to contractors and stakeholders

About You

We’relooking for a proactive and detail-oriented professional with experience in a similar role who thrives in a fast-paced environment. You will bring:

• Strong attention to detail and commitment to accuracy
• Previousexperience in Facilities Management or Retail environments (highly regarded)
• Ability to work both independently and collaboratively within a team
• Strongorganisationaland problem-solving skills
• Proficiencyin Microsoft Office (Word, Excel, Outlook) and MS Project
• Excellent communication and interpersonal skills

Requirements

• National Police Check (or willing to obtain)

At CBC, we pride ourselves on our people-first culture. When you join our team,you’llbenefitfrom:

• Flexible working arrangements
• Employee wellbeing support, including access to an Employee Assistance Program
• Recognition programs including Years of Service and Values Awards
• Birthday leave – an extra day off to celebrate your special day
• Ongoing training and professional development opportunities
• A collaborative and supportive team environment
• Regular team events and company-wide celebrations

Company Overview

CBC is a trusted provider of integrated facilities management, asset management and construction services throughout Australia. Our end-to-end service delivery model is underpinned by the values of quality, safety and sustainability. You'll have a top-tier provider's knowledge and systems with the personalised service and flexibility typically only associated with boutique operators.