Facilities Admin & Operations Officer

HR Partners; City of Melbourne; On-site; AUD 72,000 - 88,000; Full time

Job summary

HR Partners in Cheltenham, VIC is seeking a Business Support Officer (Band 5a) for a temporary full-time engagement, 38 hours per week, from 28 September 2026 to 1 December 2026, at $43.08 per hour.

The role provides high-level administrative support to the Reactive Maintenance Coordinator and Team Leader Facilities Maintenance within the Community Buildings Department. Strong Excel and Access skills, plus excellent stakeholder communication, are essential.

Qualifications

• Post-Year 12 qualification in Business Administration or Office Management.
• Advanced Excel and Access skills required.
• Strong written and verbal communication with stakeholders.

Responsibilities

• Provide high-level administrative support to the Reactive Maintenance Coordinator and Team Leader Facilities Maintenance.
• Monitor budgets, KPIs, and Council Plan actions; prepare reports.
• Oversee allocation of minor maintenance requests to staff and contractors.
• Maintain intranet and internet information; support meetings with agendas and minutes.
• Deliver customer-focused service to staff, contractors, and community members.

Skills

Excel

Access

Communication

Time management

Budgeting

Education

Post-Year 12 qualification in Business Administration/Office Management

Job description

HR Partners in Cheltenham, VIC is seeking a Business Support Officer (Band 5a) for a temporary full-time engagement, 38 hours per week, from 28 September 2026 to 1 December 2026, at $43.08 per hour.

The role provides high-level administrative support to the Reactive Maintenance Coordinator and Team Leader Facilities Maintenance within the Community Buildings Department. Strong Excel and Access skills, plus excellent stakeholder communication, are essential.