Senior Facilities Administration Officer

Randstad; City of Brisbane; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive hourly rate + super

Immediate start

Long-term extension potential

Job summary

Randstad partners with a respected multi-site organisation in Chermside, Queensland, to recruit a Senior Facilities Administration Officer on an immediate-start 6-month contract.

You will support facilities operations, manage documentation, and drive governance and process improvements across sites, leveraging TechOne and SharePoint. The role demands meticulous administration, stakeholder engagement, and a proactive approach to meeting deadlines, with potential to extend.

Qualifications

• Facilities administration experience in multi-site environments.
• Hands-on with TechOne or similar FM systems and SharePoint.
• Strong policy development, documentation, and process improvement skills.
• Proactive, self‑directed with ability to manage competing priorities.
• Probity checks and vaccination status as required.

Responsibilities

• Manage day-to-day facilities management processes including work order allocation and contractor coordination.
• Maintain high volumes of admin tasks with accuracy: document management, reporting, invoicing, data integrity.
• Use TechOne and SharePoint to manage documents, permissions, and records.
• Review, draft, and format policy and procedure documentation.
• Engage with internal clients, teams, contractors, and external service providers.
• Identify opportunities to streamline workflows and boost operational efficiency.

Skills

Facilities Administration

Governance & Documentation

Stakeholder Engagement

Organisational Skills

Probity & Compliance

Tools

TechOne

SharePoint

Job description

Senior Facilities Administration Officer

Are you an experienced Facilities Administration professional looking for an immediate-start contract offering an excellent hourly rate and long-term extension potential? Randstad is currently partnering with a highly respected multi-site organisation based in Chermside to recruit a Senior Facilities Administration Officer.

In this critical and engaging role, you will join an established team to support key facilities operations and an ongoing asset performance uplift initiative.

Key Responsibilities

• Manage day-to-day facilities management processes, including work order allocation, contractor coordination, compliance administration, and service delivery oversight.
• Maintain high volumes of administrative tasks with exceptional accuracy, including document management, reporting, invoicing, and data integrity.
• Utilize TechOne (or similar FM platforms) and SharePoint to manage document libraries, permissions, workflow support, and operational records.
• Review, draft, update, and format policy and procedure documentation in line with organisational governance and best practice frameworks.
• Engage confidently and professionally with internal clients, operational teams, contractors, and external service providers across multiple sites.
• Identify process improvement opportunities to streamline workflows and boost overall operational efficiency.

• Facilities Experience: Demonstrated background in facilities administration within healthcare, aged care, community services, or complex multi-site property environments.
• Systems Capability: Hands‑on experience with TechOne (or similar FM systems) and practical SharePoint experience.
• Governance & Documentation: Strong policy development, documentation, and process improvement skills.
• Organisational Skills: Proactive, self‑directed, and capable of managing competing priorities from day one.
• Probity & Compliance: Relevant probity checks and proof of vaccination status as required by legislation or organisational policy.

What's on Offer

• Competitive Rate: $58.38 - $65.00 per hour + superannuation.
• Strong Longevity: Initial 6‑month contract with strong potential to extend to the end of FY27.
• Immediate Start: A high-impact role supporting key business continuity and asset performance initiatives.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.