Export Operator

DHL Asia Pacific Shared Services; Adelaide; On-site; AUD 65,000 - 95,000; Full time

Job summary

Hillebrand Gori, a DHL Global Forwarding company, seeks an Export Operator in our Adelaide office. You will manage export shipments from order receipt through to final delivery, ensuring compliance with customer and regulatory requirements and working within FLOW.

You will build strong customer relationships, coordinate with overseas offices and agents, and handle documentation, billing and risk identification with practical problem solving.

Qualifications

• Minimum 3 years of freight forwarding experience.
• Strong hands-on experience in export operations and for a freight forwarder.
• Knowledge of end-to-end export/import processes, including documentation, customs clearance and transport.
• Experience with customers, shipping lines and overseas offices or agents.
• Excellent customer service, communication, organisation and time-management skills.
• Ability to make sound decisions in challenging situations.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Manage export shipments from order receipt through customs clearance and final invoicing.
• Create and update orders accurately within required timeframes.
• Coordinate with customers, overseas offices, agents, suppliers, lines and customs.
• Monitor shipments and proactively address delays and issues.
• Ensure documentation is complete and compliant with requirements.
• Coordinate customs clearance, transport and packing arrangements.
• Maintain shipment information in FLOW and complete daily diary activities.
• Support customer calls and visits with the Operations Manager and Sales team.
• Assist with invoicing and reviewing charges against quotations.
• Share knowledge and support the Team Leader and Operations Manager.

Skills

Freight forwarding

Export operations

Customer service

Communication

Time management

Detail orientation

Multitasking

Tools

FLOW system

Job description

Hillebrand Gori - a company of DHL Global Forwarding

Hillebrand Gori is the Beers, Wines, and Spirits (BWS) Powerhouse within the freight forwarding division of Deutsche Post DHL. Hillebrand was founded as a family business in 1844 and was acquired by Deutsche Post DHL in March 2022.
Hillebrand Gori people love what they do. Our people are passionate about logistics and the commodities we ship. We understand how much the logistics process matters to our customers, so we work with them as partners.

We currently have a vacancy for an Export Operator to join us at our Adelaide office. Sitting in the Cased Goods team, the Export Operator is responsible for managing export shipments from order receipt through to final delivery. The role ensures shipments are handled accurately, efficiently and in line with company, customer and regulatory requirements.

This operational role requires at least 3 years of freight forwarding experience, with strong hands-on export operations knowledge. Export expertise is the main requirement, while import operations knowledge is advantageous. The successful candidate must be able to work independently, think practically in challenging situations and take ownership of customer and operational issues.

Key Responsibilities

Export Operations

• Manage export shipments from order receipt through customs clearance and final invocing.
• Create and update orders accurately and within the required timeframes.
• Coordinate with customers, overseas offices and agents, suppliers, shipping lines, customs, transport providers, warehouses and depots.
• Monitor shipments throughout the export cycle and proactively follow up on delays and other potential issues.
• Ensure shipping and export documentation is complete, accurate and meets customer and regulatory requirements.
• Coordinate customs clearance, transport and packing arrangements.
• Maintain accurate and timely shipment information in FLOW, the company’s in-house operating system, and complete all required daily diary activities.
• Follow company operating procedures, routing requirements and service standards.

Customer Service and Engagement

• Provide customers with regular and proactive shipment updates, including status reports where required.
• Respond to customer enquiries promptly and professionally and take ownership of issues through to resolution.
• Participate in customer calls and visit customers with the Operations Manager and Sales team when required.
• Build strong customer relationships and contribute operational knowledge during customer discussions and service reviews.
• Communicate potential risks, delays and solutions clearly to customers and relevant internal teams.

Problem Solving and Risk Management

• Apply practical thinking and sound judgement when managing challenging or time-sensitive operational situations.
• Identify risks early and take practical action to prevent or reduce customer and operational impact.
• Investigate and resolve complex shipment, documentation, clearance, delivery and billing issues.
• Escalate significant risks or issues to the Team Leader or Operations Manager with clear facts and recommended actions.
• Remain calm, organised and solutions-focused when priorities change or multiple urgent matters arise.

Financial Management

• Complete customer invoicing accurately and within the required timeframes.
• Ensure charges are in line with customer quotations, supplier costs and company requirements.
• Review the financial position of each file before submitting it for approval.
• Identify cost or margin variances and raise them before file approval.
• Check and approve or dispute supplier invoices and enter estimated costs when invoices are outstanding.
• Support resolution of billing disputes and month-end financial file requirements.

Senior-Level Team Support

• Independently manage an assigned portfolio of customers and shipments.
• Use experience and judgement to support the team with operational questions and complex cases.
• Share operational knowledge and good practices with less experienced team members.
• Support the Team Leader and Operations Manager with operational priorities, escalations and workload coverage.
• Contribute to process improvements that strengthen service quality, accuracy and efficiency.

Experience and Skills

Essential

• Minimum 3 years of freight forwarding experience.
• Strong hands-on experience in export operations and previous experience working for a freight forwarder.
• Strong knowledge of the end-to-end export/ import process, including shipping documentation, customs clearance and transport.
• Experience working with customers, shipping lines, customs brokers, transport providers, warehouses and overseas offices or agents.
• Strong customer service, communication, organisation and time-management skills.
• Practical problem-solving ability and the confidence to make sound decisions in challenging situations.
• Ability to manage multiple priorities, work independently and maintain strong attention to detail.
• Ability and willingness to participate in customer calls and visits with the Operations Manager and Sales team.

Key Relationships

Internal

External

• Operations Team Leader
• Operations Manager
• Sales and Pricing
• Finance / Accounts
• Overseas offices

Global Service Centers

• Customers / Suppliers
• Shipping lines
• Customs brokers
• Transport providers
• Warehouses and depots
• Overseas Customers and agents

Additional Responsibilities

The employee may be required to perform other reasonable duties assigned by the Team Leader or Operations Manager. Responsibilities may be updated in line with operational and business needs.