Experienced Practice Administrator – Administration & Practice Support

sianadental; City of Melbourne; On-site; AUD 75,000 - 80,000; Full time

Job summary

sianadental in Melbourne is seeking an experienced Practice Administrator to support the Practice Manager and front desk, ensuring smooth daily operations, handling documentation and coordination across the team.

This 4-day role offers a Wednesday off, early finish on Fridays, and a salary of AUD 75,000–AUD 80,000 plus superannuation, pro rata for experience. You will thrive on detail, reliability and proactive problem solving in a busy dental practice.

Qualifications

• High level organisational skills and meticulous attention to detail.
• Reliable, responsible and takes pride in work.
• Proactive with initiative and strong problem-solving ability.
• Confidentiality and trustworthiness in handling patient data.

Responsibilities

• Provide administrative support across the practice.
• Coordinate documentation, follow-ups and general admin tasks.
• Support the Practice Manager and front desk team.
• Maintain organised and confidential patient records.
• Identify and implement process improvements where possible.

Skills

Highly organised

Attention to detail

Problem solving

Proactive

Team player

Confidentiality

Communication

Reliability

Job description

Experienced Practice Administrator – Administration & Practice Support

4-day week | Wednesday off | Early finish Friday
36 hours per week | Hampton
$75,000–$80,000 FTE + superannuation, pro rata, depending on experience

We’re looking for someone who enjoys being organised, solving problems and being part of a great team.

We are looking for an experienced, highly organised and proactive administrator to join our dental practice and provide valuable administrative support to our Practice Manager and front desk team.

This is a varied role for someone who enjoys keeping things organised, helping others and making sure things run smoothly behind the scenes.

We’re looking for someone who is:

• Highly organised with exceptional attention to detail
• Reliable, responsible and takes pride in their work
• Proactive and happy to take initiative
• A confident problem solver who enjoys finding practical solutions
• Able to think outside the box and look for better ways of doing things
• Trustworthy and respectful of confidentiality
• Resilient, adaptable and able to remain calm and solution-focused when things don’t go to plan
• A clear and confident communicator
• Accountable and committed to following tasks through to completion
• Flexible and happy to support the team when needed
• Someone who genuinely cares about the patients, the practice and the quality of their work

About the role

Working closely with our Practice Manager and front desk team, you will provide administrative support across the practice, including documentation, organisation, follow-up, coordination and general administrative tasks.

You’ll need to be someone who notices the little things, keeps on top of details and can see what needs to be done without always being asked.

No two days are exactly the same, so being resourceful, adaptable and willing to find solutions will be important.

Dental or medical administration experience is highly regarded, although strong administration experience, exceptional attention to detail and the right attitude are equally important to us.

Your working week

This is a 4-day position with every Wednesday off, and an early finish on Fridays

Monday: 7:30 am – 5:30 pm, including a 30-minute unpaid lunch
Tuesday: 8.30 am – 7:30 pm, including a 1-hour unpaid lunch
Wednesday: Day off
Thursday: 7:30 am – 5:30 pm, including a 30-minute unpaid lunch
Friday: 7.00 am – 2:30 pm, including a 30-minute unpaid lunch

36 paid hours per week.

Why join us?

You’ll be joining a friendly, professional team where your contribution is valued and your ideas are welcomed.

We want someone who will become a trusted and valued part of the practice — someone who takes pride in their role, enjoys being part of a team and wants to contribute to the continued success of the business.

We value people who take ownership, look for solutions and genuinely care about the work they do.

If you’re someone who loves being organised, notices the details, enjoys solving problems and takes pride in doing things well, we’d love to hear from you.