Experienced Medical Secretary - ENT Practice Flexible Hours

Sydney Voice & Swallowing; Sydney; On-site; AUD 50,000 - 70,000; Full time

Job summary

Sydney Voice & Swallowing is seeking an experienced Medical Secretary / Practice Administrator to support our ENT specialists across multiple Sydney locations. The role demands independence, reliability, and strong medical administration skills in a busy practice.

You will join a small team supporting surgeons, management, and administrative staff, ensuring smooth clinic flow and accurate records. Part-time or full-time arrangements are considered to suit the right candidate.

Qualifications

• Minimum 2–3 years in medical administration or secretarial roles.
• Experience in specialist or surgical medical practice.
• Proficiency with Genie practice management software.
• Experience with Xero or similar accounting software.
• ENT practice experience is advantageous but not essential.

Responsibilities

• Manage clinic bookings and schedules.
• Handle reception and patient communications.
• Coordinate referrals, correspondence and results.
• Manage Medicare, DVA, health fund and private billing.
• Prepare surgical/theatre bookings.
• Maintain electronic medical records and billing.

Skills

Medical reception

Secretarial experience

Specialist practice admin

Independent work

Attention to detail

Tools

Genie practice management

Xero

Job description

Sydney Voice & Swallowing is seeking an experienced Medical Secretary / Practice Administrator to support our ENT specialists across multiple Sydney locations. The role demands independence, reliability, and strong medical administration skills in a busy practice.

You will join a small team supporting surgeons, management, and administrative staff, ensuring smooth clinic flow and accurate records. Part-time or full-time arrangements are considered to suit the right candidate.