Experienced Administrator

PYBAR Mining Services; City of Brisbane; Hybrid; AUD 60,000 - 75,000; Full time

Job summary

PYBAR Mining Services, based in Brisbane, is seeking an organised Administrator to support HR and Recruitment on a 12-month fixed-term contract. The role focuses on recruitment administration, onboarding, employee lifecycle tasks and HR project support across national operations.

Reporting to the HR Manager, you will coordinate job postings, candidate communications, onboarding documentation, and ensure accurate records.

Qualifications

• Experience in an administrative role in a fast-paced environment.
• Ability to manage multiple tasks and priorities with high accuracy.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide admin support to HR and Recruitment teams across workforce initiatives.
• Coordinate recruitment admin tasks: job postings, candidate communications, interviews, onboarding docs.
• Manage pre-employment requirements: medicals, references, police checks, qualifications, licences.
• Prepare employment contracts and new starter documentation.
• Support onboarding to ensure a positive new-hire experience.
• Maintain employee and candidate records in HR systems.
• Assist with reporting, data entry, compliance tracking, and document management.
• Respond to HR and recruitment enquiries promptly.
• Support lifecycle activities including transfers and offboarding.
• Contribute to HR projects and continuous improvement initiatives.

Skills

Administrative experience

Organisational skills

Attention to detail

Communication skills

Discretion

Tools

Microsoft Office

Job description

PYBAR, a Thiess Company, is a mining services provider with core competencies in underground hard rock mining. With origins dating back to 1993, our success is built on safe, rapid underground development and consistent, reliable production. We deliver a range of projects, from established mining operations to greenfield developments across Australia. Our services include mine development, production, cable bolting and drilling, raise boring, shotcreting, and fleet services.

THE OPPORTUNITY

PYBAR Mining Services is seeking a highly organised and proactive Administrator to provide administrative support across our Human Resources and Recruitment functions on a 12 month fixed term contract.

This role is ideal for someone who enjoys working in a fast-paced environment, thrives on organisation and coordination, and is passionate about creating a positive employee and candidate experience. You will play a key role in supporting recruitment activities, onboarding processes, employee lifecycle administration, and HR projects across our national operations.

Reporting to the Human Resource Manager and working closely with the broader HR and Recruitment team, this opportunity offers exposure to a wide range of people-related activities and provides a strong foundation for future career development within Human Resources or Recruitment.

Based in Thiess’ South Bank office, this role offers flexible work arrangements and the opportunity to be part of a collaborative, high-performing team that values trust, support, and shared success.

KEY RESPONSIBILITIES

• Provide administrative support to the HR and Recruitment teams across a variety of workforce initiatives.
• Coordinate recruitment administration, including job postings, candidate communications, interview scheduling, and onboarding documentation.
• Manage and facilitate pre-employment requirements including medicals, reference checks, police clearances, qualifications, and licences.
• Prepare employment contracts, new starter documentation, and employee correspondence.
• Support the onboarding process to ensure a smooth and positive experience for new employees.
• Maintain accurate employee and candidate records across HR systems and databases.
• Assist with reporting, data entry, compliance tracking, and document management.
• Respond to general HR and recruitment enquiries in a professional and timely manner.
• Support employee lifecycle activities including transfers, promotions, and offboarding processes.
• Assist with HR projects, initiatives, and continuous improvement activities as required.

ABOUT YOU

You will bring:

• Previous experience in an administrative role, within a high pace and high attention to detail environment..
• Strong organisational skills with the ability to manage multiple tasks and competing priorities.
• High attention to detail and commitment to maintaining accurate records and documentation.
• Excellent communication and interpersonal skills.
• Strong Microsoft Office skills and confidence working across systems and databases.
• A proactive, solutions-focused approach and willingness to support a busy team.
• Ability to handle confidential information with professionalism and discretion.

WHY PYBAR?

At PYBAR, we are committed to delivering the best people and the best performance across our projects. You'll be joining a supportive, collaborative team with opportunities for personal and professional growth. This role provides excellent exposure to both Human Resources and Talent Acquisition, making it an ideal pathway for someone looking to build a long-term career in people and culture.

With flexible work arrangements and the opportunity to work alongside experienced HR and Recruitment professionals, this is a fantastic opportunity to develop your skills within a dynamic and growing organisation.

INCLUSION & DIVERSITY

Inclusion and diversity are important to us, which is why Respect is one of our core values. We welcome and encourage applications from females, Indigenous Australians, LGBTQI+ community members, and people from all backgrounds who would like to join our team.