Exhibit Management/Admin Officer

Victoria Police; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Hands-on training provided

Flexible working arrangements

Job summary

Victoria Police seeks a VPS2 Exhibit Management/Admin Officer to deliver high‑quality administration across FEMU/HMMU/FEDU. You will process exhibits, manage records, and support destruction and retention duties in compliance with legislation.

You will use LEAP and other systems to record casework details, generate routine correspondence, and provide timely advice to internal and external stakeholders. Training is provided and flexibility is available within the team.

Qualifications

• Experience in administrative support including reports and correspondence.
• Strong word processing and computer skills for recording and monitoring systems.
• Organisational and problem-solving abilities with timely delivery.
• Excellent communication and interpersonal skills with stakeholders.
• Ability to handle sensitive and confidential information.
• Commitment to customer service standards and ethics.

Responsibilities

• Operate as an effective team member in FEMG delivering quality customer service by phone, email and counter.
• Utilise LEAP database and other sources to update information.
• Undertake destruction, retention and management of exhibits in line with legislation.
• Receive, label, record, store and distribute exhibits/evidence.
• Record casework details and prepare routine correspondence and reports.
• Support Quality Management System and continuous improvement initiatives.

Skills

Administrative support

Report writing

Minute taking

Communication

Interpersonal skills

Teamwork

Confidential handling

Tools

LEAP database

Word processing

Spreadsheet software

Job description

FEMU/HMMU/FEDU Function

- The units are responsible for receiving, documenting, recording on computer, packaging, labelling, storing and distributing items for forensic examination by VPFSC staff. The Units liaises between operational police, other clients and forensic staff to facilitate the examination of items and to distribute reports. The units also liaise with various groups to reduce the handling and storage of exhibits prior to analysis or destruction.

FEMU - Forensic Evidence Management Unit

HMMU - Hazardous Materials Managment Unit

FEDU - Forensic Evidence Destruction Unit

The unit also provides ongoing administrative support to various sections of legislation and policy against exhibits.

About the role

The VPS2 Exhibit Management/Admin Officer – is responsible for providing a quality administration service to the FEMU/HMMU/FEDU.

The position is also responsible for ensuring Victoria Police Forensic Services Department is compliant with their legislative responsibilities regarding the retention, use, and destruction of various evidence/exhibit types.

Note:

• VPS2 staff to be rotated within FEMG as required.
• Full hands-on training will be provided.

As the successful applicant, some of your duties will include:

• Operate as an effective team member in FEMG and deliver a quality, timely and effective customer service, via telephone, email and counter service.
• Utilise and update information on the Victoria Police Law Enforcement Assistance Program (LEAP) database, and other sources as required.
• Undertake destruction, monitoring and retention activities related to various exhibits and evidence, in accordance with legislation.
• Receive, label, record, package, store and distribute exhibits/evidence.
• Perform destruction functions related to various types of exhibits/evidence.
• Assist in other areas of FEMG as required.
• Provide timely and accurate advice to internal and external stakeholders, clients and customers based on relevant regulations, policies, procedures and guidelines.
• Undertake data collection and analysis activities. Prepare routine correspondence, file notations and standard reports using a range of software applications.
• Record on computer, casework details, records and other details as required.
• Support the Forensic Services Department (FSD) Quality Management System, continuous improvement and planning processes through the identification, resolution and appropriate escalation of operational problems particularly relevant to the immediate work area.
• Maintain records, filing systems and distribute documentation relevant to exhibits.
• Present supportive evidence of fact in Courts of Law regarding exhibit tracking/management/destruction, as required.

Skills & Experience

As the successful applicant, you will have:

• Demonstrated experience in performing a range of administrative support duties including the preparation of reports and correspondence, minute taking and basic research activities.
• Appropriate word processing and computer skills including the ability to develop and maintain appropriate work recording and monitoring systems.
• Proven organisational and problem-solving skills and the ability to undertake and complete a number of activities within acceptable timeframes.
• Well-developed communication and interpersonal skills including the ability to deal competently with senior police members, external agencies and other personnel.
• Demonstrated ability to function within a team environment and deal appropriately with sensitive and highly confidential information and issues.
• An understanding of the customer service requirements of the position and a demonstrated record of strong commitment and achievement in meeting customer needs.
• A proven record of ethical behaviour and a demonstrated commitment to the Victoria Police Code of Ethics and Conduct and the Organisational Values.

Requirements and relevant information:

• Position is located at 31 Forensic drive Macleod, Victoria.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• The successful candidate will be required to provide a DNA sample (buccal swab) for use in laboratory quality control procedures (elimination purposes only).
• The incumbent will be required to complete the OHS requirements of the organisation, which may include local level training relating to equipment usage and Hazardous Chemicals.
• Possess a current Victorian Driver Licence and hold, or qualify within three (3) months, a White Class Driver Authority.
• At any point in time, the Department Head may arrange the FEMG staff to undergo drug and alcohol testing via the Victoria Police Drug and Alcohol Testing Unit (DATU).

Applications close 11.59pm Sunday 22nd November 2026.

For further information on this role please contact Dale Garlepp via email ************@police.vic.gov.au

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process, please contact the Recruitment team via email***************@POLICE.VIC.GOV.AU

Victoria Police is a contemporary and agile workplace and support flexible working arrangements.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police:https://www.police.vic.gov.au/vps

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