Executive Support Specialist, Health Network

Southern NSW Local Health District; Sydney; On-site; AUD 87,000 - 89,000; Full time

Job summary

NSW Health is seeking an Executive Support Officer to provide high-quality administrative support to the Oral Health Network Office at Westmead. You will manage information flow, diaries, meetings, agendas and minutes, and respond to inquiries with initiative and discretion.

Uphold confidentiality, coordinate payroll updates, and maintain HR systems while supporting events and stakeholder engagement. This role requires strong organisational and communication skills in a health-care setting.

Qualifications

• Experience providing executive-level administrative support and coordinating diaries, meetings and travel.
• Experience coordinating payroll or payroll-related information is desirable.
• Ability to manage multiple priorities and escalate as needed.
• Strong stakeholder relationship skills across health-care settings.

Responsibilities

• Provide high-quality administrative and operational support to the Oral Health Network Office (OHNO).
• Coordinate information flow, diaries, meetings, agendas and minutes.
• Triage and respond to inquiries using sound judgment and escalation when necessary.
• Maintain administrative systems and payroll updates using relevant software.
• Support events, workshops and office activities while meeting deadlines.
• Build relationships with stakeholders and health teams to improve processes.

Skills

Executive support

Diary management

Payroll coordination

Stakeholder coordination

Tools

Outlook

HealthRoster

Oracle

HPRM

StaffLink

Job description

NSW Health is seeking an Executive Support Officer to provide high-quality administrative support to the Oral Health Network Office at Westmead. You will manage information flow, diaries, meetings, agendas and minutes, and respond to inquiries with initiative and discretion.

Uphold confidentiality, coordinate payroll updates, and maintain HR systems while supporting events and stakeholder engagement. This role requires strong organisational and communication skills in a health-care setting.