Executive Support Officer

Southern NSW Local Health District; Sydney; On-site; AUD 87,000 - 89,000; Full time

Job summary

NSW Health is seeking an Executive Support Officer to provide high-quality administrative support to the Oral Health Network Office at Westmead. You will manage information flow, diaries, meetings, agendas and minutes, and respond to inquiries with initiative and discretion.

Uphold confidentiality, coordinate payroll updates, and maintain HR systems while supporting events and stakeholder engagement. This role requires strong organisational and communication skills in a health-care setting.

Qualifications

• Experience providing executive-level administrative support and coordinating diaries, meetings and travel.
• Experience coordinating payroll or payroll-related information is desirable.
• Ability to manage multiple priorities and escalate as needed.
• Strong stakeholder relationship skills across health-care settings.

Responsibilities

• Provide high-quality administrative and operational support to the Oral Health Network Office (OHNO).
• Coordinate information flow, diaries, meetings, agendas and minutes.
• Triage and respond to inquiries using sound judgment and escalation when necessary.
• Maintain administrative systems and payroll updates using relevant software.
• Support events, workshops and office activities while meeting deadlines.
• Build relationships with stakeholders and health teams to improve processes.

Skills

Executive support

Diary management

Payroll coordination

Stakeholder coordination

Tools

Outlook

HealthRoster

Oracle

HPRM

StaffLink

Job description

Support a leading oral health network within a major teaching hospital

Coordinate executive administration, meetings, diaries, payroll and systems

Work with diverse stakeholders to deliver responsive, high-quality support

Manage executive administration, coordinate key information and build strong stakeholder relationships across a specialist oral health network.

Employment Type:2 x Permanent Full Time
Position Classification: Administration Officer Level 6
Remuneration: $86,896.62 - $88,951.41 per annum
Hours Per Week:38
Location:Westmead

Where you'll be working

Join the Westmead Centre for Oral Health at Westmead Hospital, part of Western Sydney Local Health District (WSLHD), where you'll contribute to a highly collaborative environment supporting the delivery of quality oral health services across NSW. Westmead Centre for Oral Health provides general and specialist dental services and is a key teaching facility for the University of Sydney’s Faculty of Dentistry, supported by advanced patient care and operating facilities.

Be part of a specialist oral health service providing General Practice and Emergency Dentistry alongside a broad range of specialist services.

Work within a leading teaching environment connected with the University of Sydney’s Faculty of Dentistry.

Join a team that values Collaboration, Openness, Respect and Empowerment.

Contribute to the broader WSLHD mission of delivering better health services for western Sydney and beyond.

Be part of a workplace committed to quality improvement, professional development and service excellence.

What you'll be doing

As the Executive Support Officer, you'll provide high-quality administrative and operational support to the Oral Health Network Office (OHNO), keeping information, meetings, systems and competing priorities moving efficiently.

Manage information flow, inboxes, correspondence, diary coordination, meetings, agendas and minutes.

Respond to internal and external enquiries, using initiative and sound judgement to triage, resolve and appropriately **escalate** matters.

Maintain administrative systems and records, including HPRM, HealthRoster, Oracle, ROB and StaffLink, along with payroll updates and processing.

Coordinate events, workshops and office activities while managing competing priorities and tight deadlines.

Build effective relationships with stakeholders and healthcare teams while identifying opportunities to improve administrative processes and customer service.

Make a difference with NSW Health

Bring your organisation, initiative and commitment to service excellence to a role where your work directly supports the people and teams delivering essential oral health services. Join WSLHD and help shape better health services for western Sydney and beyond.

Demonstrated organisational skills with an ability to prioritise workload, be flexible and show initiative, and remain proficient in periods of high demand and activity

Ability to work within a diverse team in a rapidly changing environment

Demonstrated skills with evidence of capacity to review and vet responses to issues and in maintaining strict confidentiality

Demonstrated experience in supporting senior management in relation to collation of papers, agendas, minutes and action related matters

Experience in using Outlook and HPE, HealthRoster, and Oracle together with the ability to learn new software quickly and effectively

Demonstrated experience working in a complex health care or public sector setting relevant to the role

Requisition ID: REQ682614
Applications Close: 16th September 2026

Find out more about applying for this position.

For inquiries about the role, contactElizabeth Gray on [e-mail]

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ .

Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.