Executive Support Officer – Health Sciences & Projects

University of Melbourne; City of Melbourne; On-site; AUD 101,000 - 109,000; Full time

Benefits offered by this job

Salary packaging

Health and wellbeing programs

Discounted services

Professional development opportunities

Employee Assistance Program

Job summary

The University of Melbourne invites applications for an Executive Support Officer in the Melbourne School of Population and Global Health. You will provide high‑level executive support to the Head of School and School Manager, coordinating governance activities and priority projects to ensure smooth operations.

You'll manage complex diaries, correspondence, and travel, coordinate day‑to‑day activities, and support HR and communications.

Qualifications

• Degree or extensive EA experience.
• Exceptional organisational and communication skills.
• Proactive and collaborative approach to administrative operations.
• Experience or understanding of the higher education sector.

Responsibilities

• Providing High-Quality Executive Support: Manage complex diaries, correspondence, and approvals, and support HR processes and travel arrangements.
• Ensuring Efficient Administrative Operations: Coordinate day-to-day activities, act as primary contact for the School, and maintain filing and database systems.
• Coordinating School Events and Communications: Plan and deliver events, prepare newsletters, and manage communications with staff and students.
• Building Strong Relationships: Foster connections with academic and professional staff, contributing to process improvements and collaborative initiatives.

Skills

Interpersonal skills

Communication

Organisational skills

Proactive & collaborative

Relationship building

Education

Degree or extensive EA experience

Tools

Microsoft Office

Job description

The University of Melbourne invites applications for an Executive Support Officer in the Melbourne School of Population and Global Health. You will provide high‑level executive support to the Head of School and School Manager, coordinating governance activities and priority projects to ensure smooth operations.

You'll manage complex diaries, correspondence, and travel, coordinate day‑to‑day activities, and support HR and communications.