Executive Assistant (Academic Services Division)

The University of Queensland; City of Brisbane; On-site; AUD 85,451 - 94,983; Full time

Benefits offered by this job

On-campus childcare

Hybrid and flexible work options

Parental leave 26 weeks

Staff health and wellbeing programs

Job summary

The University of Queensland seeks an experienced Executive Assistant to support the Academic Registrar. This full-time, permanent role offers autonomy, prioritisation of duties, and the opportunity to influence academic administration.

You will manage complex diaries, triage inquiries, coordinate meetings, and support documentation while maintaining high levels of discretion and professionalism.

Qualifications

• Experience providing high-level executive assistance to senior staff.
• Ability to coordinate competing priorities and manage complex commitments.
• Strong written and verbal communication and stakeholder negotiation.

Responsibilities

• Manage Academic Registrar's diary and inbox daily.
• Triage enquiries and direct matters efficiently.
• Coordinate meetings and prepare briefing materials.
• Support travel, expense management and records.
• Build relationships with internal and external stakeholders.

Skills

Sound judgement

Discretion

Relationship building

Time management

Organisational skills

Written & verbal communication

Confidentiality

Education

Relevant qualifications or equivalent experience in executive support/administration

Tools

Electronic diary system

Job description

Join UQ's Academic Services Division and support key academic outcomes across UQ! Partner with the Academic Registrar in a highly autonomous role where your judgement, initiative and organisation skills make a real impact.

Full‑time, permanent opportunity with a salary in the range of $85,451 - $94,983 plus 17% superannuation (HEW 5).

Benefits

• Based at UQ's vibrant St Lucia campus with access to a wide range of staff benefits.
• Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.

Key responsibilities will include:

• Managing the Academic Registrar's diary, day-to-day priorities, inbox and correspondence.
• Acting as a key point of contact, triaging enquiries and ensuring matters are directed and resolved efficiently.
• Coordinating meetings, briefings and supporting documentation to keep activities running smoothly.
• Building and maintaining effective relationships with stakeholders across the University and external organisations.
• Assisting with travel, expense management and records administration to support the efficient operation of the office.

About You

We are looking for an experienced Executive Assistant who thrives in a busy senior office environment.

You will be confident supporting a senior staff member, managing competing priorities, exercising sound judgement and discretion, and building strong relationships with a diverse range of stakeholders while keeping operations running smoothly.

You will also bring:

• Relevant qualifications and/or equivalent experience in an executive support, administration or similar role.
• We value a combination of education, training and practical experience.
• Demonstrated administrative and customer service skills, including experience providing high-level executive assistance to senior staff in a large and busy workplace environment.
• Proven ability to coordinate and manage complex, diverse and competing commitments for a senior leader using an electronic diary system.
• Highly developed written and verbal communication skills, including the ability to consult and negotiate effectively with diverse internal and external stakeholders.
• Strong organisational, time management and prioritisation skills, with the ability to manage competing work demands and meet deadlines.
• Excellent attention to detail, sound judgement and the ability to handle confidential and sensitive information with professionalism.

About UQ

As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Other Information

Pre-employment checks may include: verification of the right to work in Australia and criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Applications close Friday 14 August 2026 at 11.00pm AEST (R-67564). Please note that interviews have been tentatively scheduled for 31 August.

Equity, diversity and inclusion

We're dedicated to equity, diversity, and inclusion.

We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity.

We're also happy to support any accessibility needs throughout the recruitment process.

Just let us know how we can help by emailing [e-mail] or calling [phone].

UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds.

We're particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability.

UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way.

UQ offers a wide range of opportunities to help you grow and succeed.