Executive Support Officer

Recruitment Partners; City of Brisbane; Hybrid; AUD 65,000 - 80,000; Full time

Job summary

u&u Recruitment Partners partners with a Queensland Government organisation in Brisbane, offering a temporary Executive Support Officer role with flexible working arrangements. You will provide high-level confidential executive and administrative support, manage diaries, meetings, travel and day-to-day priorities, and coordinate briefs, reports, agendas and minutes.

You will liaise with senior leaders, internal teams and external parties, maintain records and support governance processes while

Qualifications

• Demonstrated experience providing high-level executive or senior administrative support;
• Strong organisational skills and the ability to manage competing priorities and deadlines;
• Excellent written and verbal communication skills;
• High attention to detail and sound judgement when handling sensitive information;
• Strong stakeholder engagement and relationship-building skills;
• Experience with meeting coordination, secretariat functions and executive correspondence; and
• High-level Microsoft Office skills, particularly Outlook and Word.

Responsibilities

• Provide high-level confidential executive and administrative support to a senior executive;
• Manage diaries, correspondence, meetings, travel, events and day-to-day office priorities;
• Prepare and coordinate high-quality briefs, reports, correspondence, agendas, minutes and presentations;
• Provide secretariat support to meetings and committees, including minutes, actions and follow-up;
• Coordinate information and workflows, ensuring deadlines and priorities are effectively managed;
• Liaise with senior leaders, internal teams, government stakeholders and external parties;
• Maintain accurate records, registers and documentation and support governance and compliance requirements; and
• Identify opportunities to improve administrative systems, processes and office efficiency.

Skills

Executive support

Diary management

Stakeholder engagement

Secretariat

MS Office

Education

Business administration qualification

Tools

Microsoft Outlook

Microsoft Word

Job description

u&u Recruitment Partners is proud to partner with a Queensland Government organisation committed to delivering high-quality services and outcomes for the Queensland community.

You will join a professional and collaborative environment supporting senior leadership and working across a broad range of stakeholders.

The Opportunity

We are seeking an experienced Executive Support Officer for a temporary contract opportunity based in Brisbane, with flexible working arrangements available.

Supporting a senior executive, you will provide high-level, confidential executive and administrative support, ensuring the smooth operation of the office and effective coordination of key business priorities.

This role will suit an organised and proactive executive support professional who thrives in a fast-paced environment and can manage competing priorities with discretion and professionalism.

As the Executive Support Officer, you will:

• Provide high-level confidential executive and administrative support to a senior executive;
• Manage diaries, correspondence, meetings, travel, events and day-to-day office priorities;
• Prepare and coordinate high-quality briefs, reports, correspondence, agendas, minutes and presentations;
• Provide secretariat support to meetings and committees, including minutes, actions and follow-up;
• Coordinate information and workflows, ensuring deadlines and priorities are effectively managed;
• Liaise with senior leaders, internal teams, government stakeholders and external parties;
• Maintain accurate records, registers and documentation and support governance and compliance requirements; and
• Identify opportunities to improve administrative systems, processes and office efficiency.

You will bring:

• Demonstrated experience providing high-level executive or senior administrative support;
• Strong organisational skills and the ability to manage competing priorities and deadlines;
• Excellent written and verbal communication skills;
• High attention to detail and sound judgement when handling sensitive information;
• Strong stakeholder engagement and relationship-building skills;
• Experience with meeting coordination, secretariat functions and executive correspondence; and
• High-level Microsoft Office skills, particularly Outlook and Word.

Highly regarded:

• Queensland Government experience or demonstrated public sector experience;
• Experience supporting senior executives, Boards or committees; and
• Qualifications in business administration or a related discipline.

This is a great opportunity to work closely with senior leadership and gain valuable experience within a Queensland Government environment.

You will have the opportunity to:

• Support senior decision-making and organisational priorities;
• Work across a diverse range of stakeholders and business functions;
• Apply your executive support expertise in a dynamic environment; and
• Contribute to effective governance and continuous improvement.

At u&u Recruitment Partners, we value diversity,equityand inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.

Should yourequirereasonable adjustmentsthroughout the recruitment process (including alternate formats to apply), or have a preferred method of communication, we encourage you to make a request via***********@uandu.com or contact u&u on 07 3232 9*** to discuss. In response to these requests, we will collaborate closely with you to implement theappropriate adjustments.

Additionally, for a barrier-free and inclusive online experience, you can accessu&u'sopportunities using accessibility software Recite Me athttps://www.uandu.com/jobs.