Executive Support Officer

VenuesWest; Baldivis; On-site; AUD 70,000 - 90,000; Full time

Job summary

Baldivis Secondary College is seeking a permanent full-time administrator to support the Principal and College Executive. You will manage calendars, coordinate meetings, and prepare briefing materials, ensuring confidentiality and professional handling of information.

You will also assist with recruitment, payroll relief, and event coordination with the Media/Marketing Office, contributing to smooth day-to-day operations.

Qualifications

• High-level administrative support experience.
• Confidentiality and professionalism in handling information.
• Ability to coordinate multiple meetings and stakeholders.

Responsibilities

• Provide executive support to the Principal and College Executive team.
• Coordinate College meetings, agendas, materials, and minutes.
• Manage calendars and enquiries with discretion and efficiency.
• Liaise with internal and external stakeholders across the College.
• Assist with HR recruitment, payroll and leave relief, and support event/marketing activities.

Skills

Administration

Calendar management

Minute taking

Stakeholder liaison

Job description

This is a permanent full-time position commencing Term 4, 2026

Baldivis Secondary College is a vibrant and thriving learning community nestled just 46km south of Perth. Our mission is to provide an exceptional school experience for every student, fostering learning, wellbeing, and personal growth. We are dedicated to equipping our students with the knowledge, skills, and attitudes needed to achieve personal excellence in all aspects of life.

At the heart of our vision lies the student. We aspire for each and every student to excel, grow, and take ownership of their education and wellbeing. Our dedicated educators play a central role in creating the perfect environment for student success, and their values and beliefs form the bedrock of our excellent teaching practices.

Find out more about our school by visiting Baldivis Secondary College or Schools Online.

The Role

The successful applicant will provide high-level administrative and executive support to the Principal and College Executive team, contributing to the effective day-to-day operation of the College Executive office. This includes coordinating correspondence and briefing materials, managing calendars and enquiries, liaising with a broad range of internal and external stakeholders, and ensuring information is handled with a high level of confidentiality and professionalism.

You provide support for College meetings, including the College Board, Senior Leadership and Executive meetings. This involves coordinating agendas and meeting materials, taking minutes, monitoring action items and supporting effective communication across the College. The role will also contribute to research, special projects and the management of sensitive matters, including complaints, incidents and other issues requiring discretion and careful attention.

In addition, you will provide relief for the Human Resources - Recruitment Officer and Human Resources - Relief Coordinator with teacher recruitment, payroll and leave. The role will undertake event and marketing activities in conjunction with the Media and Marketing Officer.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Jacqui Dearle, Manager Corporate Services on [phone] or emailing [e-mail].

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education's Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Advertised Vacancy Number: IPS/SS1063986

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close:

4.30pm (AWST) on Friday, 25 September 2026