Executive Support Officer

Attorney-General'S Department South Australia; Adelaide; On-site; AUD 66,000 - 70,000; Part time

Job summary

SA Health's Southern Adelaide Local Health Network is seeking a part-time Administrative Support Officer to provide cross-site administrative cover across four metropolitan sites until July 2027. DASSA duties include records management, reception, procurement, banking, and supporting staff across Northern, Southern, Central, and Withdrawal Services.

Strong communication and confidentiality are essential, with the ability to work with limited supervision.

Qualifications

• Experience providing administrative support across multiple sites.
• Ability to use procurement and records management systems.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Flexible with work priorities and able to cover leave gaps.

Responsibilities

• Maintain DASSA's Electronic Document Records Management System and perform file location audits.
• Operate the Q-master telephone system and route inquiries.
• Maintain office supplies, process requisitions in Oracle, restock storerooms and kitchens, reconcile invoices and delivery dockets.
• Ensure the Corporate Records Management Mailbox is maintained and inquiries directed.
• Contribute to staff meetings and identify opportunities for continuous improvement.
• Process banking transactions in accordance with audit requirements.

Skills

Communication

Confidentiality

Teamwork

Multitasking

Tools

Oracle procurement

Objective Records Management

Q-master telephone system

Job description

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Administrative Support Officer

5000 Adelaide SA Health

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Job Description

SA Health
Job reference:
Location: - VARIOUS -
Job status: Short Term Contract
Eligibility: Open to Everyone

• Southern Adelaide Local Health Network –Various sites- Elizabeth, Morphett Vale, Glenside and Stepney – Drug & Alcohol Services
• Salary $66,442 - $69,504 p.a. (Pro Rata) ASO2 | Part Time Position Until July 2027, 18.75 Hours Per Week

Keep People Supported, Keep Services Moving — Administrative Support Officer, DASSA

Part-time Administrative Support Officer role with DASSA, Southern Adelaide Local Health Network, relieving across four metropolitan sites until July 2027.

About the role:

Contribute to the provision of administrative support covering for annual leave, sick leave etc to DASSA sites including Northern Services, Southern Services, Central Services and Withdrawal Services.

Duties for the role will include:

• Maintain DASSA's Electronic Document Records Management System, Objective including file Location audits and investigations.
• Operate a Q-master telephone call system, respond to incoming inquiries, relay accurate messages and refer to the most appropriate staff/location in a professional manner.
• Maintain stocks of office supplies and consumables, process requisitions in the Oracle procurement system, deliver and re-stock storeroom, utility areas and kitchens, reconcile invoices and delivery dockets.
• Ensure the DASSA Corporate Records Management Mailbox is maintained, checking and referring inquiries appropriately.
• Contribute to staff meetings by reporting on position activities and identifying areas where potential development opportunities may exist to facilitate continuous improvement.
• Process DASSA's banking by accurately recording and processing banking, monies and cheques received, in accordance with DASSA and audit requirements.

About you:

• Demonstrated ability to communicate effectively both verbally and in writing, use tact and initiative and maintain confidentiality when dealing with staff and clients, internal and external stakeholders.
• Interpersonal skills to engender trust and confidence to effectively communicate with people from a variety of disciplines and backgrounds both internally and externally to the organisation.
• Experience working with limited supervision, maintaining workflow and activities within an administrative office environment and Liaising with staff of a multi-disciplinary work environment.
• Flexibility with work priorities to ensure priorities within the Administrative Services team are managed during times of staff absence and at short notice.
• Ability to contribute to effective teamwork through open, timely and accurate communication and information sharing in a changing work environment.

Application Closing Date: 11.55 pm Sunday 23 August 2026