Executive Support & Meetings Coordinator

Public Sector People; Sydney; On-site; AUD 69,000 - 83,000; Full time

Job summary

Public Sector People partners with a local government organisation to recruit an Executive Support Officer for a 3-month contract in Sydney. You will provide administrative and operational support to Corporate Performance and Governance & Risk teams and assist with meeting preparation and documentation.

Ideal candidates will have prior executive support experience, strong organisational skills, attention to detail, and the ability to manage multiple tasks in a busy government environment.

Qualifications

• Previous experience in administrative, corporate support or executive support roles.
• Experience working within a Council, government or corporate environment is highly desirable.
• Strong administrative skills with excellent attention to detail and accuracy.
• Demonstrated experience coordinating meetings, events and room bookings.
• Experience with document preparation, printing, scanning and records management.
• Strong organisational and time management skills, with the ability to prioritise competing tasks.
• Excellent communication and interpersonal skills, with a professional and customer-focused approach.
• Ability to work independently and collaboratively within a team environment.
• Experience managing stationery, purchasing, invoices or administrative registers is advantageous.
• Ability to provide flexible support across a busy office environment and adapt to changing priorities.
• Valid Class C driver's licence may be required for back-up driving duties.

Responsibilities

• Provide administrative and operational support to the Corporate Performance and Governance & Risk teams.
• Coordinate printing, preparation and distribution of Council and Committee meeting agendas and business papers.
• Assist with set-up and pack-down of Council, Committee and Panel meetings, briefings and corporate events.
• Manage meeting room requirements, including catering, equipment, room configurations and facilities support.
• Provide internal customer service to Council staff, Councillors and external stakeholders.
• Assist with purchasing, stationery management, stocktakes and processing invoices and purchase orders.
• Maintain accurate records and registers, including document registration and records management within HPE Content Manager.
• Provide support to the Mayor, Councillors and Executive Team, including deliveries and back-up chauffeur duties where required.
• Liaise with external service providers regarding building maintenance, servicing and operational requirements.
• Assist with in-house printing, scanning, document preparation and general corporate administration.
• Support the coordination of official Council events and ceremonial functions.
• Contribute to continuous improvement of administrative processes and procedures.

Skills

Administrative experience

Executive support experience

Attention to detail

Organisational skills

Communication skills

Time management

Customer service

Tools

HPE Content Manager

Job description

Public Sector People partners with a local government organisation to recruit an Executive Support Officer for a 3-month contract in Sydney. You will provide administrative and operational support to Corporate Performance and Governance & Risk teams and assist with meeting preparation and documentation.

Ideal candidates will have prior executive support experience, strong organisational skills, attention to detail, and the ability to manage multiple tasks in a busy government environment.