Executive Services Officer

Department of Justice and Community Safety; Shire of Indigo; On-site; AUD 81,000 - 99,000; Full time

Job summary

Corrections Victoria's Beechworth Correctional Centre is seeking an Executive Services Officer to keep the leadership team organized and informed. You will provide confidential executive support, including diary and email management for the general manager, and help keep daily operations on track with clear advice and planning.

You will plan and coordinate meetings, events and projects across the prison, assist with privacy and FOI matters, and help prepare business plans, track results and

Qualifications

• Experience providing executive support or similar to senior leaders.
• Certificate III in Business Administration is highly regarded but not mandatory.
• Strong organisational and planning abilities.

Responsibilities

• Provide confidential executive support including diary and email management for the general manager.
• Prepare clear reports, briefings, letters and replies to requests.
• Plan and coordinate important meetings, events and projects across the prison.
• Manage privacy, human rights and freedom of information responsibilities.
• Assist with business planning, tracking results and reporting on prison performance.

Skills

Executive support

Diary management

Email management

Report writing/briefings

Planning and coordination

Privacy / FOI knowledge

Communication

Education

Certificate III in Business Administration

Tools

Microsoft Office Suite

Email and calendar tools

Job description

Keep a busy prison leadership team organised and informed.Provide trusted support to senior leaders at Beechworth Correctional Centre.Work across key projects, meetings and important department priorities.Build your career in an ongoing role with varied responsibilities.Ongoing, full-time role earning $81,496 - $98,955 per year, plus super.About usCorrections Victoria is a business unit of the Department of Justice and Community Safety (DJCS). Corrections Victoria's vision is `Safer prisons, safer people, safer communities'. Our mission is to have `A safer, smarter system with a skilled and supported workforce, that enables people in our care to make better decisions'.What you will doAs an Executive Services Officer, you will provide high-level support to prison leaders. You will help keep daily operations on track through clear advice, planning and strong organisation.You will:provide confidential executive support, including diary and email management for the general managerprepare clear reports, briefings, letters and replies to requestsplan and coordinate important meetings, events and projects across the prisonmanage key areas such as privacy, human rights and freedom of informationhelp prepare business plans, track results and report on prison performanceAbout youRelevant experience or a Certificate III in business administration will be highly regarded. Neither is listed as a mandatory requirement for this role.You should also have:strong computer skills and experience using office systems and toolsexperience providing confidential executive support to senior leadersclear communication and people skills, with confidence when dealing with senior staffthe ability to manage competing tasks, adapt to change and work well with othersTo learn even more about this role, please read the position description. If you have any further questions, feel free to email Jackie McCormack at [e-mail] and/or Torres Strait Islander (Aboriginal) people are strongly encouraged to apply. Learn more about our Aboriginal workforce strategy.How to applyPlease click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.IMPORTANT INFORMATION:Child safe statement of commitmentThe Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.