Executive Services Officer

Department of Justice and Community Safety VIC; City of Hume; On-site; AUD 81,000 - 99,000; Full time

Job summary

Department of Justice and Community Safety VIC is seeking an Executive Services Officer to provide high-level support to prison leaders and ensure daily operations run smoothly. You will deliver confidential executive support, prepare reports and coordinate meetings and projects across the department.

The role requires experience in confidential support to senior leaders, strong computer and communication skills, and the ability to juggle multiple tasks in a dynamic environment; Aboriginal and

Qualifications

• Certificate III in business administration; not mandatory but highly regarded.
• Experience providing confidential executive support to senior leaders.
• Strong computer skills and proficiency with office systems and tools.
• Clear communication and people skills; ability to manage competing tasks.

Responsibilities

• Provide confidential executive support, including diary and email management for the general manager.
• Prepare clear reports, briefings, letters and replies to requests.
• Plan and coordinate important meetings, events and projects across the prison.
• Manage key areas such as privacy, human rights and freedom of information.
• Help prepare business plans, track results and report on prison performance.

Skills

Confidential executive support

Diary & email management

Report writing

Meeting planning

Privacy & FOI management

Prison performance reporting

Computer skills

Communication & people skills

Task management

Education

Certificate III in business administration

Tools

Microsoft Office

Job description

Department of Justice and Community Safety VIC – Hume VIC

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?

• Keep a busy prison leadership team organised and informed.
• Provide trusted support to senior leaders at Beechworth Correctional Centre.
• Work across key projects, meetings and important department priorities.
• Build your career in an ongoing role with varied responsibilities.
• Ongoing, full-time role earning $81,496 - $98,955 per year, plus super.

About us

Corrections Victoria is a business unit of the Department of Justice and Community Safety (DJCS). Corrections Victoria's vision is ‘Safer prisons, safer people, safer communities'. Our mission is to have ‘A safer, smarter system with a skilled and supported workforce, that enables people in our care to make better decisions'.

What you will do

As an Executive Services Officer, you will provide high-level support to prison leaders. You will help keep daily operations on track through clear advice, planning and strong organisation.

You will:

• provide confidential executive support, including diary and email management for the general manager
• prepare clear reports, briefings, letters and replies to requests
• plan and coordinate important meetings, events and projects across the prison
• manage key areas such as privacy, human rights and freedom of information
• help prepare business plans, track results and report on prison performance

About you

Relevant experience or a Certificate III in business administration will be highly regarded. Neither is listed as a mandatory requirement for this role.

You should also have:

• strong computer skills and experience using office systems and tools
• experience providing confidential executive support to senior leaders
• clear communication and people skills, with confidence when dealing with senior staff
• the ability to manage competing tasks, adapt to change and work well with others

To learn even more about this role, please read the position description. If you have any further questions, feel free to email Jackie McCormack at ***************@justice.vic.gov.au.

Aboriginal and/or Torres Strait Islander (Aboriginal) people are strongly encouraged to apply.

Learn more about our Aboriginal workforce strategy.

IMPORTANT INFORMATION:

Child safe statement of commitment

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we ha ve contact with, deliver services to, or are impacted by our work.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.