Executive Project Coordinator – Rail & Technology

Ugl Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

UGL Transport is seeking a Project Coordinator to deliver administration and project support to the General Manager, Rail and Technology Systems. The role reports to the General Manager and collaborates with the Rails and Technology Systems team on behalf of the Senior Leadership team.

The position requires discretion, confidentiality, and professional judgement to execute duties across multiple lifecycles and stakeholder groups.

Qualifications

• Minimum of 5 years previous experience in a similar project or administrative role.
• Process improvement experience and implementation.
• Ability to liaise with numerous stakeholders across multiple project lifecycles.
• Industry experience is advantageous.
• Experience contributing to tenders and proposals is desirable.

Responsibilities

• Provide high-level administration and secretarial support to the General Manager.
• Anticipate the needs of the General Manager.
• Manage information requests for and by the General Manager.
• Coordinate travel arrangements for the General Manager and direct reports.
• Coordinate General Manager hosted events/meetings, including invitations and logistics.
• Prepare correspondence, PowerPoint presentations, Visio charts and Excel spreadsheets.
• Process corporate expenses for the General Manager and senior staff using Concur.
• Maintain electronic filing systems for GM documents and emails.
• Manage the General Manager’s diary.
• Handle general office tasks such as passes, stationery, and equipment.

Skills

Administration

Secretarial support

Diary management

Event coordination

Travel arrangements

Microsoft Office

Tools

Concur

PowerPoint

Visio

Excel

Job description

UGL Transport is seeking a Project Coordinator to deliver administration and project support to the General Manager, Rail and Technology Systems. The role reports to the General Manager and collaborates with the Rails and Technology Systems team on behalf of the Senior Leadership team.

The position requires discretion, confidentiality, and professional judgement to execute duties across multiple lifecycles and stakeholder groups.