Executive Personal Assistant to Director, Financial Services

QIX Consulting Group; North Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

QIX Consulting Group is seeking a highly organised Personal Assistant to support a Director in North Sydney. The role requires handling calendars, correspondence and documentation for senior leadership within the financial services, banking or wealth management sectors.

The successful candidate will manage multiple priorities, maintain confidentiality, and liaise with internal and external stakeholders, contributing to smooth daily operations and long-term planning.

Qualifications

• Experience as Personal Assistant, Team Assistant, or Office Administrator.
• Experience supporting Directors or leadership teams.
• Excellent written and verbal communication with high attention to detail.

Responsibilities

• Provide administrative and personal assistance to the Director.
• Manage calendars, appointments, meetings, and correspondence.
• Coordinate meetings, prepare agendas, reports, and presentations.
• Act as key contact for internal and external stakeholders.
• Assist with client communications and relationship coordination.
• Maintain confidential records and processes.
• Support day-to-day operations and deadlines.

Skills

Calendar management

Communication

Discretion

Multitasking

Financial services

Team collaboration

Tools

Microsoft Office

Outlook

Job description

📍 Location: North Sydney| Salary subject to Experience

About the Opportunity

QIX Consulting Group is partnering with an established organisation seeking a highly organised, proactive and professional Personal Assistant to provide dedicated support to a Director.

This is an excellent opportunity for someone with a background in FINANCIAL SERVICES, BANKING OR WEALTH MANAGEMENT who enjoys working closely with senior leadership and ensuring smooth day-to-day business operations.

We are looking for someone who takes initiative, demonstrates excellent attention to detail and can confidently manage multiple priorities in a professional environment.

Key Responsibilities:

• Provide comprehensive administrative and personal assistance to the Director.
• Manage calendars, appointments, meetings, correspondence and scheduling.
• Coordinate meetings, prepare agendas, reports, presentations and relevant documentation.
• Act as a key point of contact for internal and external stakeholders.
• Assist with client communications, follow-ups and relationship coordination.
• Maintain confidential records, documentation and administrative processes.
• Support day-to-day business operations and ensure deadlines and priorities are effectively managed.
• Handle ad hoc administrative tasks and contribute to the smooth running of the business.

What We're Looking For:

• Previous experience as a Personal Assistant, Team Assistant, Office Administrator or Senior Administrator.
• Experience within FINANCIAL SERVICES, BANKING OR WEALTH MANAGEMENT is highly desirable.
• Experience supporting Directors, senior managers or leadership teams.
• Strong organisational, time management and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Ability to handle confidential information with professionalism and discretion.
• A proactive, adaptable and positive approach with strong attention to detail.

What's On Offer?

• Opportunity to work closely with an experienced Director.
• Exposure to a well-established professional services environment.
• A collaborative, supportive and professional team.
• Opportunity for long-term career development and progression.
• A varied and rewarding role with the opportunity to take ownership of day-to-day operations.

Interested? Let's Connect!

If you're a motivated administration professional with experience in FINANCIAL SERVICES, BANKING OR WEALTH MANAGEMENT, we'd love to hear from you!

📩 Apply directly or send your CV to [e-mail]

#Hiring #PersonalAssistant #FinancialServices #Banking #WealthManagement #AdministrationJobs #DirectorSupport #QIXConsulting

QIX Consulting Group is committed to diversity, inclusion and equal employment opportunities. We encourage applications from candidates of all backgrounds.