Executive PA to Directors - Infrastructure Projects (Hybrid)

Talentpath Recruitment; Brisbane; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible work options

Professional development

Work-life balance

Collaborative team environment

Discretionary bonuses

Job summary

Talentpath Recruitment is looking for an experienced Personal Assistant to support two Directors in a professional services environment. You will manage diaries, emails and priorities while handling document formatting, report prep and invoicing in NetSuite.

You will coordinate meetings and events, support internal initiatives and tender submissions, and maintain efficient office operations with a focus on accuracy and discretion.

Qualifications

• 3–5+ years of administration or PA experience.
• Proficient in Word, Excel, Outlook and document formatting.
• Confidentiality and discretion when handling sensitive information.

Responsibilities

• Provide comprehensive PA support to two Directors, managing diaries, emails and priorities.
• Assist with report formatting, document preparation and job setup.
• Handle invoicing through NetSuite and support financial administration.
• Coordinate meetings, events and office responsibilities for smooth daily operation.
• Support internal initiatives, training and smaller tender submissions.
• Manage general office duties and provide administrative support as needed.
• Support Directors with project-related documentation and deadlines.

Skills

Microsoft Office

Diary management

Attention to detail

Organisational skills

Communication

Tools

NetSuite

Job description

• Exposure to landmark Queensland projects
• Join anoutcomes-focused workplace, giving you autonomy and trust

The opportunity
This is a rare chance to join a well-established professional services firm supporting two Directors in a fast-paced, project-driven environment. You'll enjoy long-term stability, working on major infrastructure projects with a supportive team that values autonomy and initiative. The role offers a mix of administrative support, document management, and event coordination within a business that values dedication and professionalism.

What's in it for you

• A competitive salary package with annual reviews and discretionary bonuses.
• Long-term career stability within a supportive, friendly team.
• Exposure to major infrastructure projects across Queensland.
• Flexible work options, including occasional WFH and flexible start/finish times.
• Opportunities for professional development and skill enhancement.
• A collaborative work environment that values culture and team support.
• Support for work-life balance with flexible arrangements when needed.
• Recognition and reward for your contribution in a respected, long-standing company.

About the role

• Provide comprehensive PA support to two Directors, managing diaries, emails, and priorities.
• Assist with report formatting, document preparation, and job setup.
• Handle invoicing through NetSuite and support financial administration.
• Coordinate meetings, events, and office responsibilities to ensure smooth daily operation.
• Support internal initiatives, training, and smaller tender submissions.
• Manage general office duties and provide administrative support as needed.
• Support Directors with project-related documentation and deadlines.
• Contribute to a team-focused environment with a focus on accuracy and efficiency.

About you

• 3-5+ years of experience in administration or as a Personal Assistant, ideally within professional services.
• Strong proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Experience with NetSuite and document formatting is desirable.
• Reliable, proactive, with excellent attention to detail and organisational skills.
• Able to work independently and adapt to changing deadlines and priorities.
• Comfortable supporting multiple stakeholders and managing confidential information.
• Resilient, personable, and able to communicate effectively with senior staff.
• Self-motivated with a strong sense of accountability and initiative.

Hi, we're Talentpath - nice to meet you.

We recognise that people are more than just their CVs and take pride in being inclusive and diverse in our recruiting process. So if this role has piqued your interest but you do not meet all criteria listed, we encourage you to still apply.

Please reach out to Janell De Wet - ******@talentpath.com.au

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