Executive PA to Nursing & Midwifery Directors (Part-Time)

Western Health; Bacchus Marsh; On-site; AUD 52,000 - 68,000; Part time

Job summary

Western Health in Footscray, Bacchus Marsh and Sunshine sites is seeking a highly organised Personal Assistant to support the Directors of Nursing & Midwifery and the Assistant Director of Nursing & Midwifery. You will provide high-level administrative and coordination support, manage competing priorities and help senior leaders deliver strategic and operational responsibilities.

This role goes beyond traditional administration, acting as a trusted partner to senior leaders, anticipating needs,

Qualifications

• Experience in an executive support, administration or coordination role.
• Excellent organisational skills and ability to manage multiple priorities.
• Strong communication and relationship-building skills.
• Sound judgement, discretion and professionalism with confidential information.
• Proactive mindset and willingness to take initiative.

Responsibilities

• Provide high-level executive and administrative support, including diary management, correspondence, travel coordination and forward planning.
• Coordinate meetings and programs, including agendas, minutes, actions, venue arrangements, catering and technology requirements.
• Prepare professional reports, presentations, spreadsheets, project documentation and internal communications.
• Coordinate recruitment, onboarding, workforce administration and maintenance of accurate records and reporting.
• Work collaboratively with the Nursing & Midwifery administrative team to support Directorate priorities across Western Health sites

Skills

Executive support

Administration

Coordination

Diary management

Communication

Job description

Western Health in Footscray, Bacchus Marsh and Sunshine sites is seeking a highly organised Personal Assistant to support the Directors of Nursing & Midwifery and the Assistant Director of Nursing & Midwifery. You will provide high-level administrative and coordination support, manage competing priorities and help senior leaders deliver strategic and operational responsibilities.

This role goes beyond traditional administration, acting as a trusted partner to senior leaders, anticipating needs,