Executive Assistant, Aged Care Leaders | Five Weeks Leave

Barwon Health; Geelong; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Five weeks annual leave

Salary packaging

Job summary

Barwon Health’s Aged Care Directorate is seeking an Executive Assistant to provide high-level administrative and coordination support to the Director and senior aged care team. The role covers diary management, payroll and leave processes, rostering, reporting, and recruitment support.

This varied position suits an experienced administrator who thrives on coordinating multiple priorities and collaborating with a wide range of stakeholders to keep the Directorate running smoothly.

Qualifications

• Significant experience in an administrative or executive support role.
• Advanced skills in Microsoft 365, including Excel, Word and Outlook.
• Strong organisation skills with excellent attention to detail.
• Clear and professional communication across stakeholders.
• Ability to prioritise competing demands and meet deadlines.
• Proactive approach with ability to identify problems and solutions.
• Professionalism, integrity and confidentiality.
• Ability to work collaboratively and contribute to the team.

Responsibilities

• Provide administrative and diary support to the Director and Facility Managers.
• Coordinate meetings, agendas, minutes, reports, newsletters and correspondence.
• Support payroll, leave, rostering and pay-lock processes for senior aged care staff.
• Assist with recruitment, onboarding and orientation of new managers and staff.
• Coordinate resident and representative meetings, feedback and related correspondence.
• Process purchase orders, invoices, financial transactions and general office administration.
• Support the Administration Assistant through guidance, supervision and performance development.
• Work closely with Facility Managers, Payroll, People & Culture, Finance and other stakeholders.

Skills

Executive support

Microsoft 365

Excel

Word

Outlook

Organization

Communication

Problem solving

Discretion

Teamwork

Confidentiality

Education

Certificate IV in Health Administration

Tools

Microsoft 365

Job description

Barwon Health’s Aged Care Directorate is seeking an Executive Assistant to provide high-level administrative and coordination support to the Director and senior aged care team. The role covers diary management, payroll and leave processes, rostering, reporting, and recruitment support.

This varied position suits an experienced administrator who thrives on coordinating multiple priorities and collaborating with a wide range of stakeholders to keep the Directorate running smoothly.