Executive Officer to the CEO - Flexible Hours (Remote)

Physical Disability Australia; Canberra; Hybrid; AUD 90,000 - 115,000; Full time

Benefits offered by this job

Flexible hours

Remote-friendly environment

Supportive team

Job summary

Physical Disability Australia in Canberra seeks an Executive Officer to provide high-level support to the Chief Executive Officer. The role combines executive support, governance, grants, and stakeholder engagement to ensure smooth CEO operations and alignment with organisational priorities.

The successful candidate will manage the CEO’s diary, coordinate travel, prepare briefs, minutes, and reports, and drive policy development in a small, flexible team.

Qualifications

• Lived experience as a person with a physical disability (identified role).
• Demonstrated experience in an executive support, office management, or similar role (at least 5 years).
• Excellent written and verbal communication skills, including minute-taking and report writing.
• Strong organisational and time management skills, with the ability to prioritise competing demands.
• Proven ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with digital tools and platforms.
• Ability to work both independently and collaboratively in a small team environment.
• A flexible, adaptable mindset suited to an evolving role.
• Experience working remotely.

Responsibilities

• Manage the day-to-day activities of the CEO, including diary management, travel coordination, and prioritising commitments.
• Act as a first point of contact for the CEO, handling correspondence with discretion.
• Prepare briefings, presentations, reports and other documents for the CEO.
• Coordinate internal and external meetings.
• Prepare agendas, collate papers, distribute materials, and take accurate minutes.
• Track and follow up on action items to ensure timely completion.
• Support the development, review and implementation of internal policies and procedures.
• Identify suitable grant and funding opportunities aligned with organisational priorities.

Skills

Executive support

Office management

Minute-taking

Report writing

MS Office Suite

Digital tools

Remote work

Discretion

Tools

Microsoft Office

Job description

Physical Disability Australia in Canberra seeks an Executive Officer to provide high-level support to the Chief Executive Officer. The role combines executive support, governance, grants, and stakeholder engagement to ensure smooth CEO operations and alignment with organisational priorities.

The successful candidate will manage the CEO’s diary, coordinate travel, prepare briefs, minutes, and reports, and drive policy development in a small, flexible team.