Administration Officer

Physical Disability Australia; Canberra; Hybrid; AUD 90,000 - 115,000; Full time

Benefits offered by this job

Flexible hours

Remote-friendly environment

Supportive team

Job summary

Physical Disability Australia in Canberra seeks an Executive Officer to provide high-level support to the Chief Executive Officer. The role combines executive support, governance, grants, and stakeholder engagement to ensure smooth CEO operations and alignment with organisational priorities.

The successful candidate will manage the CEO’s diary, coordinate travel, prepare briefs, minutes, and reports, and drive policy development in a small, flexible team.

Qualifications

• Lived experience as a person with a physical disability (identified role).
• Demonstrated experience in an executive support, office management, or similar role (at least 5 years).
• Excellent written and verbal communication skills, including minute-taking and report writing.
• Strong organisational and time management skills, with the ability to prioritise competing demands.
• Proven ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with digital tools and platforms.
• Ability to work both independently and collaboratively in a small team environment.
• A flexible, adaptable mindset suited to an evolving role.
• Experience working remotely.

Responsibilities

• Manage the day-to-day activities of the CEO, including diary management, travel coordination, and prioritising commitments.
• Act as a first point of contact for the CEO, handling correspondence with discretion.
• Prepare briefings, presentations, reports and other documents for the CEO.
• Coordinate internal and external meetings.
• Prepare agendas, collate papers, distribute materials, and take accurate minutes.
• Track and follow up on action items to ensure timely completion.
• Support the development, review and implementation of internal policies and procedures.
• Identify suitable grant and funding opportunities aligned with organisational priorities.

Skills

Executive support

Office management

Minute-taking

Report writing

MS Office Suite

Digital tools

Remote work

Discretion

Tools

Microsoft Office

Job description

Physical Disability Australia – Canberra ACT

This is an identified position for a person with a physical disability.

Established in 1995, Physical Disability Australia (PDA) is a national peak Disability Peoples Organisation (DPO) run by people with physical disability for people with physical disability. We are a small, dynamic organisation with a position workplace culture and flexible hours.

We are seeking a highly organised, proactive and adaptable Executive Officer to provide high-level support to our Chief Executive Officer. This is a dynamic and evolving role that sits at the heart of our organisation, offering the successful candidate the opportunity to contribute meaningfully across executive support, governance, grants, and stakeholder engagement. The Executive Officer will play a key part in ensuring the smooth running of the CEO's office and supporting the broader operational and strategic priorities of the organisation.

Key responsibilities

• Manage the day to day activities of the Manage the CEO's diary, including scheduling appointments, coordinating travel, and prioritising commitments
• Act as a first point of contact for the CEO, managing correspondence and communications with professionalism and discretion
• Prepare briefings, presentations, reports and other documents on behalf of the CEO
• Coordinate internal and external meetings
• Prepare agendas, collate papers, distribute materials in advance, and take accurate minutes
• Track and follow up on action items to ensure timely completion
• Support the development, review and implementation of internal policies and procedures
• Identify suitable grant and funding opportunities aligned with organisational priorities

About you - Essential Criteria

• Lived experience as a person with a physical disability (identified role)
• Demonstrated experience in an executive support, office management, or similar role (at least 5 years)
• Excellent written and verbal communication skills, including minute-taking and report writing
• Strong organisational and time management skills, with the ability to prioritise competing demands
• Proven ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with digital tools and platforms
• Ability to work both independently and collaboratively in a small team environment
• A flexible, adaptable mindset suited to an evolving role
• Experience working remotely

About us

Established in 1995, Physical Disability Australia (PDA) is a national peak Disability Peoples Organisation (DPO) run by people with physical disability for people with physical disability. Through our work, we advocate to government, create equal opportunities, promote diversity and inclusion and ensure that our values within the organisation (and our representation of Australians living with physical disability) are reflected, upheld and defended.

A flexible working week across 5 days, supporting work-life balance (total number of hours negotiable)

A varied and meaningful role with genuine scope to grow and shape

The opportunity to work closely with the CEO and contribute to organisational impact

A supportive and collaborative team environment