Executive Officer to Dean, Higher Education and Research

Batchelor Institute of Indigenous Tertiary Education; Batchelor; On-site; AUD 89,000 - 121,000; Full time

Job summary

Batchelor Institute of Indigenous Tertiary Education is seeking an Executive Officer to Dean, Higher Education and Research to provide high‑level executive and administrative support. The role includes diary management, reports, travel arrangements, and project assistance for teaching and research staff.

The successful candidate will have a tertiary qualification in business administration or equivalent, and a proven ability to manage multiple tasks with confidentiality and accuracy.

Qualifications

• Relevant tertiary qualification in business administration or equivalent.
• Proven ability to work to deadlines with accuracy and discretion.
• Ability to operate effectively in culturally diverse teams.
• Strong written and oral communication skills.

Responsibilities

• Provide high level secretarial and administrative support to the Dean HERD.
• Manage the Dean’s diary, meetings, travel, and correspondence.
• Develop and maintain administrative systems; handle confidential information.
• Draft responses to the Dean's correspondence and prepare meeting papers.

Skills

Attention to detail

Communication skills

Time management

Multitasking

Analytical skills

Interpersonal skills

Education

Business admin qualification

Job description

Executive Officer to Dean, Higher Education and Research

The primary objective of this position is to provide high level executive, secretariat, and administration support to Dean HERD.

Position Number 50200

Position Classification Administration Officer AO6BI, increment 1 ($105,044)

Annual incremental progression is available in accordance with the Batchelor Institute Union Enterprise Agreement 2025.

Location Batchelor

Reporting to Dean Higher Education and Research

Licences Applicants must have an Ochre Card and a current Police Check and/or the ability to obtain these prior to commencement.

Required Qualifications Relevant tertiary qualification and/or certificate or diploma in business administration or previous executive / administration experience.

Original certified copies must be supplied.

We strongly encourage Indigenous Australian applicants to apply for all Batchelor Institute vacancies.

Tenure Full Time Permanent

Applications close 13 September 2026

Purpose of the Position

The primary objective of this position is to provide high level executive, secretariat, and administration support to Dean Higher Education and Research. This is done daily through diary management, preparation of reports, coordinating travel and accommodation arrangements, developing good administrative systems and assisting the Dean with administrative tasks on key projects. The position will also assist teaching and research staff with projects as required.

Duties

• Provide high level secretarial and administrative support including processing all correspondence, maintaining records, initiating follow-up action to ensure deadlines are met, filing, handling telephone inquiries and visitors, scheduling appointments, and meetings, compiling and distributing meeting papers often with limited supervision and short timeframes.
• Manage the Dean’s schedule including diary management, function, travel bookings and accommodation.
• Develop, manage, and maintain systems for managing records and correspondence, inquiries, confidentiality, and complaints.
• Draft responses for the Dean’s correspondence.
• Prepare reports, memorandums, minutes, presentations, and meeting papers as requested by the Dean.
• Manage, reconcile, and monitor Dean’s expenses including credit card, request for goods and services, subscriptions, and external funding.
• Coordinate and prepare agendas and associated materials for meetings on behalf of the Dean for both internal and external stakeholders.
• Manage workflow including prioritising and monitoring important issues and deadlines.
• Research and follow up on issues/communications as requested by the Dean.
• Carry out projects, research issues and provide other assistance to the Dean as required.
• Other reasonable tasks/duties as directed by the Dean.

Selection Criteria

• Relevant tertiary qualification and/or certificate or diploma in business administration or previous executive/administration experience.
• Proven ability to work to deadlines whilst maintaining a sense of urgency and attention to detail.
• Demonstrated ability to work effectively in culturally diverse teams within the social, political, and cultural environments of Aboriginal and Torres Strait Islander families, communities, and organisations.
• High level of integrity and discretion in handling confidential information.
• Proven ability to manage multiple projects concurrently.
• Strong analytical skills and ability to work independently and collaboratively.
• Proven effective administrative and secretarial skills at the executive level including attention to detail.
• Interpersonal skills including proficient written and oral communication which can be adapted to meet the needs of people from all educational levels.
• Demonstrated initiative and managing workload priorities.
• Understanding of Work Health and Safety principles and practices, and ability to comply with Institute WHS Policies and Procedures.

For more information, please contact the Recruitment Team on [e-mail]