Executive Officer

Department of Justice; Perth; On-site; AUD 85,000 - 100,000; Full time

Benefits offered by this job

Flexible working arrangements

Career development

Learning and development programs

Fitness passport

Job summary

Department of Justice in Western Australia seeks an Executive Officer to provide executive, administrative and secretarial support to the Office of the Commissioner for Victims of Crime. The role assists the Executive Manager Business Services with liaison and coordination across the Department, prepares briefs and manages financial records.

The ideal candidate will have high-level administrative skills, experience with diary management, meeting coordination and gathering information for

Qualifications

• Experience providing executive, administrative and secretarial support to senior staff.
• Ability to prepare agendas, papers and minutes for meetings.
• Strong liaison and coordination skills across departments.
• Proven ability to handle multiple priorities with deadlines.

Responsibilities

• Provide executive, administrative and secretarial support to the Office of the Commissioner for Victims of Crime.
• Assist liaising and coordinating activities across the Department.
• Undertake research, analyse documents and prepare briefings.
• Manage and maintain financial and administrative records for the Office.

Skills

Executive support

Administrative support

Stakeholder liaison

Meeting coordination

Job description

This is a permanent, full time vacancy

About the role

The Executive Officer is responsible for providing executive, administrative and secretarial support to the Office of the Commissioner for Victims of Crime. The position assists the Executive Manager Business Services with liaison and coordination of activities across the Department on behalf of the Office of the Commissioner for Victims of Crime. The Executive Officer undertakes research, analyses documents, and assists in the provision of briefings to the Commissioner for Victims of Crime. In addition, the position assists the Executive Manager Business Services with management of financial and administrative records of the Office of the Commissioner for Victims of Crime.

Suitability Requirements

• Assisting with meetings - prepare agendas and papers for meetings including recording, maintaining and distributing minutes, following up on any action items and implementing and monitoring directives determined by the Commissioner for Victims of Crime.
• Shapes and Manages Strategy - the ability to understand the reasons for decisions and how they are related to their work; understand the work environment and identify issues that may impact own achievement and contributes to team planning; draw on information from a range of sources and to use common sense to analyse what information is important; anticipate issues that could impact on tasks and identify risks and uncertainties in procedures and tasks are all important for this role.
• Builds Productive Relationships - The capacity to build and maintain relationships with team members, other teams, colleagues and clients; share information with team members; seek input from others; contribute to team discussions and ensure that others are kept informed; maintain an awareness of personalities, motivations and diverse qualities; treat people with respect and courtesy and an ability to act on constructive feedback.
• Demonstrated high-level executive support and administrative skills with proven experience in supporting senior executives in a demanding and dynamic office environment with multiple competing priorities and strict deadlines.
• Manage and maintain comprehensive office administrative systems and identify and implement improvements.
• Manage day to day operational and administrative issues associated with the effective functioning of the Office of the Commissioner for Victims of Crime.
• Provide a range of high-level executive support functions to the Commissioner for Victims of Crime including coordination of diaries, availability of vehicles, arranging and scheduling appointments and meetings and, processing financial accounts (acquittals).
• Liaise with internal and external stakeholders to gather information, disseminate information or share information or events as appropriate.
• Communicate key issues and identify opportunities and risks regarding correspondence and issues submitted for consideration.

Benefits and opportunities

• Flexible working arrangements
• Career pathway opportunities
• Learning and development opportunity programs
• Health and wellbeing programs including Fitness passport providing a wide range of gym, pool, and fitness centre discounts available for employees and their families. Check out the attached Applicant Information Pack to find out other benefits of working for Justice.

Equity and Diversity

The Department of Justice is committed to building a diverse, inclusive and accessible workplace that reflects the community we serve. We strongly encourage applications from people of all backgrounds and experiences. Aboriginal and Torres Strait Islander applicants can access support by following this link. Reasonable adjustments are available throughout the recruitment process. For a confidential discussion about support or adjustments, please contact the person listed above or email [e-mail].

Subsequent Vacancies

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies for a period of twelve (12) months, in accordance with section 7d of the Commissioner’s Instructions No.48 – Recruitment, Selection and Appointment to Permanent Vacancies, and section 9d of the Commissioner Instructions 49 - Recruitment, Selection and Appointment to Fixed Term Vacancies.

If you would like further information regarding the vacancy please contact Travis Coburn-Lang, Executive Manager Business Services on [phone] for a confidential discussion.

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