Executive Officer

Royal Australasian College of Surgeons; City of Brisbane; On-site; AUD 41,328 - 55,104; Part time

Benefits offered by this job

Competitive remuneration and salary packaging

Hybrid working arrangements

Generous leave options

Access to a wellbeing app

Annual reimbursement for wellbeing support

Gifted leave over holiday periods

Support for family needs

Job summary

A well-respected medical organization in Australia is seeking a part-time Executive Officer to provide essential administrative support. The successful candidate will handle responsibilities like coordinating meetings, managing financial tasks, and updating the membership database. This role offers flexible hours and hybrid working arrangements until December 2026. Ideal applicants should possess strong organizational skills, administrative experience, and proficiency in MS Office and related tools.

Qualifications

• Experience in a Secretariat, Executive Officer or administrative role.
• Experience with databases and maintaining accurate records.
• Experience with bookkeeping tasks, including invoicing and BAS preparation.
• Experience updating and maintaining website content.

Responsibilities

• Coordinate and prepare agendas and minutes for Executive Committee meetings.
• Process invoices and manage deposits.
• Maintain and update the membership database.
• Assist with financial reporting and research fund support.
• Support coordination of the annual scientific conference.

Skills

Organizational skills

Detail-oriented

Communication skills

Confidentiality management

Database management

Bookkeeping

MS Office proficiency

Website content management

Tools

MS Office

Zoom

Google Drive

Job description

The Royal Australasian College of Surgeons (RACS) is a member-based not-for-profit supporting over 8,600 surgeons and 1,300 trainees and Specialist International Medical Graduates across Australia and Aotearoa New Zealand. We advocate for excellence in surgical care, deliver world-class education and training, invest in research, and partner across the Asia-Pacific to strengthen local surgical services. Learn more at surgeons.org.

About the role

In this role, you will provide executive-level administrative support to the Australian and New Zealand Association of Paediatric Surgeons (ANZAPS). You will work closely with the ANZAPS President and Executive Committee to ensure the smooth running of meetings, financial processes and member communications.

Key responsibilities include:

• Coordinating and preparing agendas, papers, minutes and action lists for Executive Committee meetings and the Annual General Meeting
• Processing invoices, managing deposits, preparing quarterly BAS activity statements and following up outstanding payments
• Maintaining and updating the membership database, reviewing membership status and eligibility
• Circulating communications, job vacancies and updates to members
• Assisting with financial reporting, including support for research and investment funds
• Supporting the coordination of the annual scientific conference and other meetings as required
• Maintaining and improving the ANZAPS website

This position is part time, 15 hours per week until the end of December 2026, hybrid/remote working arrangements are offered for the successful candidate. The days/hours of the role are flexible and the role and would suit someone who enjoys working independently while providing reliable, practical support to a professional membership group.

Download Position Description

About the team

ANZAPS is supported internally within Surgical Education and Training by a small team of three, including the Manager, Pathways, an Executive Officer (Paediatrics) and a SET Administrator. Externally, you will work closely with approximately 15–20 members of the ANZAPS Executive Committee and support a broader membership of around 160 Fellows and Trainees across Australia and New Zealand. The role also works with a range of specialty societies and key stakeholders connected to paediatric surgery.

About you

You are organised, detail-oriented and comfortable managing competing priorities in a part-time environment. You communicate clearly, maintain confidentiality and build strong working relationships with a wide range of stakeholders.

You will bring

• Experience in a Secretariat, Executive Officer or administrative role
• Experience with databases and maintaining accurate records
• Experience with bookkeeping tasks, including invoicing and BAS preparation
• Confidence using MS Office (Word, Excel, Outlook), Zoom and Google Drive
• Experience updating and maintaining website content
• The ability to prioritise work, meet deadlines and work both independently and as part of a team

If you are looking for a flexible part-time role where you can provide trusted support and contribute to the work of a respected professional association, we would welcome your application.

Your experience with us

We’re committed to creating a workplace where our people feel supported, valued, and able to do their best work. We invest in your wellbeing, professional growth and work life balance. Our benefits reflect our dedication to a positive, safe and inclusive culture.

Key benefits

• Competitive remuneration + salary packaging up to $15,900 each FBT year and novated car leasing.
• Hybrid working arrangements that support flexibility + starter equipment allowance
• Generous leave options including volunteer leave, paid parental leave and the ability to purchase up to two weeks of additional leave
• Access to a wellbeing app and annual reimbursement to support your physical and mental wellbeing
• Gifted leave over the Christmas/New Year period
• Support for you and your family including counselling, legal advice, career coaching, financial counselling, and more.

Read more about what we offer you here.

How to apply

Click “Apply” to begin your application. We encourage you to include both your CV and a cover letter. In your cover letter, please highlight your experience that aligns with the key responsibilities outlined in the position description.

Applications are reviewed as they are received, so we encourage you to submit yours as soon as possible. If you have any questions, you’re welcome to contact us at [e-mail]. Please note that we are unable to accept applications via email.

You will be informed of the outcome of your application in due course.

Everyone is welcome

We’re committed to creating a workplace where everyone feels safe, respected, and valued. We are committed to supporting diversity and inclusion in our workforce.

RACS recognises the Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.