Executive Officer

Kalyra Communities; Adelaide; On-site; AUD 100,000 - 130,000; Full time

Job summary

Kalyra Communities is seeking an experienced Executive Officer on a maternity leave contract to join the CEO’s office. You will provide strategic support, governance insights and proactive coordination across priorities.

You will partner with the CEO and Executive Leadership Team to drive initiatives, manage communications, and ensure the office operates effectively while upholding Kalyra’s values and purpose.

Qualifications

• Experience supporting a CEO or Executive Leadership Team.
• Strong organisational and coordination skills.
• Understanding governance and executive decision-making.
• Excellent written and verbal communication.

Responsibilities

• Act as trusted partner to the CEO, supporting priorities and alignment.
• Oversee operation of the CEO’s office and manage competing demands.
• Coordinate Executive Leadership Team priorities and accountability.
• Deliver CEO-led communications, briefings and staff forums.
• Prepare materials for executive decision-making and governance papers.
• Support stakeholder engagement and cross-functional collaboration.
• Identify process improvements within the CEO’s office.

Skills

Executive support

Governance

Stakeholder management

Communication

Coordination

Decision-making

Discretion

Emotional intelligence

Job description

Job Category: Administration and Office,Executive & Strategic Management

Join a team that makes a meaningful difference every day!

It's different at Kalyra

Kalyra has been supporting South Australians for 130 years. As a trusted not-for-profit provider, we deliver high-quality Residential Aged Care, In-Home Support, Retirement Living and Affordable Housing services, helping people live in communities where they feel they belong.

Our purpose is simple: enhancing living by creating communities where people feel they belong.

We are seeking an experienced and highly capable Executive Officer to join our Executive Team on a maternity leave contract. Reporting directly to the CEO, this is a pivotal role providing high-level strategic and operational support and helping drive the priorities of the CEO and organisation.

Why Kalyra?

This is an opportunity to join a purpose-driven South Australian organisation and make a meaningful contribution at the heart of its leadership team.

You will work closely with the CEO and Executive Leadership Team, gain exposure to strategic organisational priorities and play a key role in supporting the delivery of Kalyra’s purpose and objectives.

At Kalyra, our values guide how we work — CARING, ENABLING OTHERS, COMMUNITY, COMMITMENT and BUILDING ON STRENGTHS.

Job Description

About the Opportunity

As Executive Officer, you will act as a trusted partner to the CEO, providing strategic support, sound judgement and proactive coordination across a broad range of organisational priorities.

This is a varied and influential role that sits at the heart of the CEO’s office. You will work closely with the CEO and Executive Leadership Team to coordinate priorities, support decision-making, progress strategic initiatives and ensure the effective operation of the CEO’s office.

You will also play a key role in CEO communications and engagement, supporting everything from executive briefings and presentations through to staff forums, stakeholder engagement and strategic projects.

This opportunity would suit an experienced executive support professional who is looking to step beyond traditional administration and play a genuine role in supporting organisational leadership and delivery.

Key Responsibilities

• Act as a trusted partner and sounding board to the CEO, supporting priorities, decision-making and organisational alignment.
• Oversee the effective and seamless operation of the CEO’s office, proactively managing priorities, commitments and competing demands.
• Support alignment across the Executive Leadership Team through effective coordination, follow-up and accountability.
• Coordinate and deliver CEO-led communications, including Town Halls, staff briefings, presentations, speeches and key messaging.
• Manage correspondence, documentation and incoming communications requiring CEO visibility.
• Coordinate and support the delivery of CEO-led strategic initiatives and projects.
• Monitor progress against key priorities, identifying risks, opportunities and actions to support successful outcomes.
• Prepare high-quality discussion papers, briefings, presentations and other materials to support executive decision-making.
• Facilitate cross-functional coordination and collaboration across the organisation.
• Support the CEO in managing key stakeholder relationships through effective preparation, communication and follow-up.
• Identify opportunities to improve systems, processes and workflows within the CEO’s office.

Desired Skills and Experience

About You

You are an experienced executive support professional who understands what it takes to operate effectively in a senior leadership environment.

You will bring:

• Demonstrated experience supporting a CEO or Executive Leadership Team.
• Strong organisational and coordination skills, with the ability to manage multiple competing priorities.
• An understanding of governance, executive-level decision-making and organisational operations.
• Exceptional written and verbal communication skills.
• Strong critical thinking and judgement, with the ability to sense-check ideas and provide a considered perspective.
• The ability to anticipate needs, identify risks and proactively develop solutions.
• Highly developed interpersonal skills and the ability to build trust and credibility with senior stakeholders.
• A high level of discretion, professionalism and emotional intelligence.
• A genuine alignment with Kalyra’s values and purpose.

You will be someone who is proactive, solutions-focused and comfortable working with a high degree of autonomy. You will know when to take the initiative, when to challenge, and when to simply make things happen.