Experienced Executive Administration Officer – Board & Executive Experience

BallyCara; City of Brisbane; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Wellness day

Fitness allowance

Paid study leave

Salary packaging

Job summary

BallyCara on the Redcliffe Peninsula is seeking an experienced Executive Administration Officer to support Boards and Executive Leaders with discretion and professionalism.

You will coordinate board and governance activities, manage confidential communications, prepare minutes and documentation, and liaise with senior stakeholders. This part-time, permanent role sits at the heart of our organisation and offers meaningful, purpose-driven work.

Qualifications

• Experience supporting boards and executive teams with governance activities.
• Ability to handle confidential information with discretion and integrity.
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Proven ability to build trusted relationships with senior stakeholders.

Responsibilities

• Coordinate Board and Executive meetings, including minutes and documentation.
• Manage communications and correspondence for the executive team.
• Support governance activities and reporting processes across the organisation.
• Liaise with Board Members, Senior Leaders, government representatives and external partners.
• Maintain confidential information and ensure discretion at all times.

Skills

Board support

Executive support

Stakeholder management

Confidentiality

Organization

Education

Certificate IV in Business Administration

Job description

Experienced Executive Administration Officer – Board & Executive Experience

Posted: 22/09/2026

Closing Date: 22/10/2026

Job Type: Permanent - Part Time

Job Category: Administration and Office

If you are an experienced Executive Administration professional who understands the pace, professionalism and discretion required to support Boards and Executive Leaders, this could be your opportunity to make a meaningful difference in an organisation where people genuinely matter.

Located on the beautiful Redcliffe Peninsula, BallyCara is an established charitable organisation focused on inspiring healthy and happy living and supporting people to live with independence, health and wellbeing.

We are looking for someone who can bring their Board and Executive support experience, professionalism and relationship-building skills to a role that sits at the heart of our organisation.

A role with influence, purpose and variety

As our Executive Administration Officer, you will work closely with our Executive Director, Chairman, Board and Executive Team, providing trusted support across a broad range of executive and governance activities.

This is a role where your experience really matters.

You will be someone who understands how to operate confidently in an executive environment, knows the importance of confidentiality and discretion, and can build trusted relationships with senior stakeholders.

Your days will be varied, meaningful and often fast-paced. From coordinating Board and Executive meetings and preparing minutes and documentation, to managing communications and supporting important organisational activities, you will play an integral role in helping our leadership team operate effectively.

You will also have the opportunity to work with a diverse range of stakeholders including Board Members, Senior Leaders, government representatives, advocacy organisations and external businesses.

Job Description

Bring your experience. Make your mark.

We are particularly interested in hearing from candidates who have experience supporting:

• Boards and Board Members
• Executive Directors, CEOs or Senior Executive Teams
• Governance and executive meetings
• Preparation of minutes, reports, presentations and executive correspondence
• Senior-level stakeholder communications
• Highly confidential and sensitive information

Experience within Aged Care, Disability, Not-for-Profit or another purpose-driven organisation would be highly regarded.

Most importantly, you will understand what it means to provide trusted executive support and be comfortable working with senior leaders and stakeholders at all levels.

You’ll bring:

• Strong executive administration experience, ideally supporting a Board and Executive Team
• Exceptional organisation and attention to detail
• Highly developed written and verbal communication skills
• The ability to manage confidential information with discretion and integrity
• Confidence working with senior stakeholders

A Certificate IV in Business Administration or equivalent experience is desirable.

Desired Skills and Experience

More than just a job – welcome to BallyBunch Benefits

At BallyCara, we believe our people should experience the same focus on wellbeing that we provide to our clients.

Emotional Wellness - enjoy a paid wellness day each year — whether you use it for your birthday, your family or simply some time for yourself.

Physical Wellness - access a fitness allowance for eligible wellness activities, plus LIFT Fitness, our online fitness platform.

Professional Wellness - continue developing your career with 2 days of paid study leave each year, plus study assistance.

Financial Wellness - access not-for-profit salary packaging up to $18,550, 17.5% annual leave loading, and TELUS Health EAP and wellbeing resources.

Your experience could make a real difference at BallyCara

Bring your experience. Bring your professionalism. Bring your personality.