Executive Office Lead & Strategic Initiatives Coordinator

Opera Australia; Sydney; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Diversity & inclusion

Generous leave provisions

Employee Assistance Program

Private health insurance discount

Salary packaging via SmartSalary

Swag Rewards discounts

Complimentary tickets

Job summary

Opera Australia (OA) is Australia’s national opera company, delivering over 500 performances annually. This senior role sits in the Executive Office, driving governance, priorities and cross‑company projects.

You will manage executive meetings, briefs and reporting while supporting timely delivery and accountability across the organisation. You will lead a small team, partner with the CEO and Director, and coordinate government relations where needed, ensuring strategic priorities are translated

Qualifications

• Significant experience supporting senior executives in an Executive Assistant, Executive Operations, Chief of Staff or similar role.
• Demonstrated experience coordinating executive priorities, governance processes, decision-making and organisational workflows.
• Strong project and stakeholder management skills, with the ability to drive progress and accountability across multiple teams.
• Demonstrated ability to influence outcomes and build alignment across diverse stakeholder groups without direct authority.
• Strong organisational judgement, with the ability to identify priorities, anticipate issues and drive practical solutions.
• Exceptional written communication skills and experience preparing executive-level briefings, reports, presentations and meeting papers.
• Proven experience coordinating executive or leadership meetings and ensuring actions and strategic priorities are followed through.
• Strong judgement and the ability to remain calm, responsive and solutions-focused under pressure.
• A high level of discretion, professionalism and emotional intelligence when managing confidential and sensitive matters.
• Experience leading, supervising or mentoring executive support staff.

Responsibilities

• Leading the day-to-day operations, workflow and forward planning of the Executive Office.
• Coordinating the priorities of the CEO and Director of Opera and ensuring focus is maintained across key strategic and operational matters.
• Managing Executive Team meetings, including agendas, briefing papers, presentations, action registers and follow-up.
• Tracking executive decisions, commitments and actions to support accountability and timely delivery.
• Coordinating selected strategic initiatives and cross-company projects, supporting planning, implementation and delivery while proactively managing milestones, risks and interdependencies.
• Preparing high-quality executive briefings, reports, correspondence, presentations and meeting papers.
• Supporting executive communications, stakeholder engagement and government relations activities.
• Building strong relationships across the organisation to facilitate effective collaboration and communication.
• Leading the Executive Office team fostering a collaborative, service-focused Executive Office.

Skills

Executive support

Stakeholder management

Project coordination

Communication

Job description

Opera Australia (OA) is Australia’s national opera company, delivering over 500 performances annually. This senior role sits in the Executive Office, driving governance, priorities and cross‑company projects.

You will manage executive meetings, briefs and reporting while supporting timely delivery and accountability across the organisation. You will lead a small team, partner with the CEO and Director, and coordinate government relations where needed, ensuring strategic priorities are translated