Executive Office Assistant

snowymonaro; Narooma; On-site; AUD 83,000 - 92,000; Full time

Job summary

Snowy Monaro Regional Council in New South Wales is seeking an Executive Office Assistant to coordinate secretariat services for Council and committees, including the Executive Leadership Team and Audit, Risk and Improvement Committee.

You will efficiently produce agendas and business papers, finalise minutes, and ensure quality control of documents. The role includes out-of-hours administration support for Council and committee meetings.

Qualifications

• Certificate III in Business Administration or equivalent with demonstrated experience in a similar role.
• Ability to collate documents into a corporate standard format.
• Strong MS Word/Excel/PowerPoint skills and attention to detail.
• Ability to manage multiple priorities in a dynamic environment.

Responsibilities

• Provide coordination of secretariat services to Council and Committees including Executive Leadership Team and Audit, Risk and Improvement Committee.
• Produce agendas and business papers aligned with policy and legislative requirements for Council meetings and committees.
• Undertake and finalise meeting minutes for distribution in a timely manner.
• Proofread and quality control documents prior to publication.
• Provide out-of-hours administration support through attendance and minute taking at meetings.

Skills

Time management

Document drafting/editing

Stakeholder relationships

Education

Certificate III in Business Administration

Tools

Microsoft Office

Job description

Package: $83,101 - $91,728 + 12% Super (Grade 8 of the SMRC Salary System 2026-2027)

Position Description: Executive Office Assistant

Applications close: 11:59pm Sunday, 23rd August 2026

About The Region

The Snowy Monaro region is a unique and culturally diverse region of south-east NSW. From our history of the Snowy Hydro Scheme, our proud agricultural industry and popular ski resorts, we are a region that has a lot to offer. With fantastic lifestyle choices, whether you are an adventure seeker or prefer the finer things in life, we really can offer it all, and all within close proximity to our nation's capital Canberra. The Snowy Mountains region is packed with year-round experiences with so much more than snow sports and alpine walks. Glorious wildflowers blanket the alpine landscape of Kosciuszko National Park during summer, and if you love adventure sports there's rock climbing, kayaking, caving, fishing, horse riding, mountain biking, and 4WD touring activities to get your heart racing. Explore the famous Snowy River and go skiing or snowboarding on the slopes of Perisher and Thredbo or camp under the stars at some of the most picturesque campgrounds in NSW. You'll never forget the rugged alpine scenery of Australia's largest national park. Snowy Monaro Regional Council employs over 380 staff from all walks of life and working with us will give you the opportunity to enjoy our beautiful surrounds, progress your career and make a difference in our local community.

About the Role

• Provide coordination of secretariat services to Council and Committees including Executive Leadership Team and Audit, Risk and Improvement Committee
• Provide efficient and timely production of agendas and business papers aligned with policy, procedures and legislative requirements for Council meetings; Executive Leadership Team meetings; Audit, Risk and Improvement Committee; and support all other committee meetings as directed
• Undertake and finalise meeting minutes for distribution in a timely manner
• Undertake proofreading and quality control of production of documents
• Provide out of hours administration support through attendance and minute taking at Council and other committee meetings

For a full list of accountabilities refer to the Position Description

About You

To be successful in this role you will have:

• Certificate III qualification or above in Business Administration or a related discipline with demonstrated contemporary experience in a similar role; or substantial contemporary experience in a similar role supported by ongoing professional development
• Ability to collate multiple business documents into a corporate document that meets required corporate standards of content and layout
• Demonstrated ability to draft but also edit draft correspondence prepared by others to ensure consistent quality and accuracy of all documents prior to publication
• Proven ability to manage competing priorities and provide high levels of support in an unpredictable environment
• Demonstrated advanced ability to use the Microsoft Office Suite, in particular Word, Excel and presentation software
• Proven ability to develop and maintain confidential, constructive and productive relationships with key stakeholders that contribute to the achievement of the organisation's strategic goals
• Current Class C driver licence

Desirable criteria

• Experience working in the Local Government or Public Sector
• Demonstrated experience in minute secretariat including preparation of agendas, business paper and meeting minutes
• Experience in electronic document management systems
• Previous experience in executive level administration support