Executive Ministry Admin Assistant

Sydney Anglicans; Manly; On-site; AUD 25,000 - 42,000; Part time

Job summary

St Matthews Church Manly in Manly, NSW, is seeking a part-time administrative assistant to support the Central Services Team. The role provides high-level admin support to the Executive Ministry Staff, with duties spanning calendar management, email handling, and coordinating ministry activities.

You will work on-site, supporting events, training sessions, and communications while upholding confidentiality and Safe Ministry policies.

Qualifications

• Experience providing high-level admin support to executive staff.
• Strong calendar and email management skills.
• Ability to coordinate ministry-related events and meetings.
• Commitment to confidentiality and Safe Ministry requirements.
• Experience in church or nonprofit admin is a plus.

Responsibilities

• Provide executive administrative support to the Senior Minister and Executive Ministry Staff.
• Manage calendars, meetings, and email inquiries.
• Coordinate agendas and action tracking for ministry meetings.
• Liaise between Exec Ministry, Ministry Teams and Central Services.
• Oversee event registrations and off-site logistics.
• Maintain confidential records and comply with Safe Ministry policies.

Skills

Executive Support

Calendar Management

Email Management

Coordination

Confidentiality

Education

Certificate IV in Business Administration

Tools

Microsoft Outlook

Office 365

CRM systems

Job description

St Matthews Church Manly
Location: Manly, NSW
Location type: On-Site
Date advertised: 6th October 2026
Job Type: Part time
Closing Date: 16th October 2026

St Matthews is a large contemporary evangelical church with a vision to grow God's church through the gospel by making faithful disciples who share Jesus' love, grace and truth. Situated in the heart of Manly Corso, we are highly visible within the community.

This role works as part of the Central Services Team, reporting to the Senior Minister or his delegate, providing high-level admin support to the Executive Ministry Staff.

Key Accountabilities:

• Executive Ministry Support
• Calendar management
• Attend purpose meetings to support the Exec team
• Email Management - eg, respond to enquiries about ministries
• Coordinate agendasfor purpose meetings,and action tracking forexec ministry purposemeetings
• Act as coordination point between Exec Ministry, Ministry Teams and Central Services

Ministry Coordination

• Maintain Ministry events in the online calendar
• Oversight and of ministry events, training or volunteer gatherings (eg, PTC, Alpha, Men's Prayer Mornings, etc)
• Communicate with administrative staff regarding the needs of ministry
• Management of resources, eg, Growth Group and Explore study material
• Create and manage online registration forms for large events (eg, Men's end of Dinner, Women's weekend away)
• Manage administration for off-site events, including liaison and booking with external providers such as campsites, and venues (eg, Women's weekend away, Basecamp)

Admin Systems and Processes

• Identify and implement improvements to ministry administrative systems, processes and ways of working to improve efficiency, consistency and follow-through.
• Maintain orderly digital filing and records for ministry activities

Confidentiality, Child Safety & Ministry Conduct

• Maintain strict confidentiality in relation to church members and ministry information
• Uphold and comply with Safe Ministry principles, policies, procedures and requirements, including promptly reporting any child safety concerns in accordance with those requirements