Executive Assistant and Operations Coordinator

Baptist Churches; City of Melbourne; Hybrid; AUD 27,000 - 36,000; Part time

Job summary

New Hope Baptist Church in Blackburn North, Melbourne, is seeking an Executive Assistant and Operations Coordinator to support the Senior Pastor and Executive Pastor and help drive ministry support.

This part-time role (3 days per week) can start in January 2027, with administration, project coordination, volunteer leadership, and event logistics as core duties. Applications close Monday, 2 November 2026.

Qualifications

• A vibrant Christian faith with commitment to seeing the church flourish.
• Professional and competent; diplomacy and discretion and maintain confidentiality.
• Strong organizational skills with ability to multi-task and attention to detail.
• Well-developed interpersonal skills and ability to build/manage relationships.
• Excellent written and verbal communication skills.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.

Responsibilities

• Provide administrative support for the Senior Pastor and Executive Pastor.
• Provide occasional administrative support to the Senior Leadership Team and Church Council.
• Lead a team of volunteers in different roles – identify, recruit, and develop volunteer leaders.
• Manage key projects.
• Assess and manage the flow of information and communication to the SP.
• Manage logistics for meetings, workshops, and events, as needed.

Skills

Organisational skills

Interpersonal skills

Written & verbal communication

Diplomacy & confidentiality

Problem solving & decisiveness

Job description

WearelookingtoappointanExecutiveAssistantandOperationsCoordinator,workinginourMinistrySupportteam,toprovideadministrativeandoperationalassistancetotheExecutiveTeam(SeniorPastorandExecutivePastor)andbroaderministryteaminordertomanageandachievestrategicgoalsandresponsibilities.

KeyResponsibilities

• ProvideadministrativesupportfortheSeniorPastorandExecutivePastor
• ProvideoccasionaladministrativesupporttotheSeniorLeadershipTeamandChurchCouncil
• Leadateamofvolunteersindifferentroles–identify,recruit,anddevelopvolunteerleaders
• Managekeyprojects
• AssessandmanagetheflowofinformationandcommunicationstotheSP
• Managelogisticsformeetings,workshops,andevents,asneeded.

KeySelectionCriteria

• AvibrantChristianfaithwithacommitmenttoseeingthechurchflourish
• Professionalandcompetent.Abilitytoactwithdiplomacyanddiscretionandmaintainconfidentiality.
• Strongorganisationalskillsthatreflectanabilitytoperformandprioritisemultipletaskswithstrongattentiontodetail.
• Well-developedinterpersonalskillsandtheabilitytobuildandmanagerelationships.
• Excellentwrittenandverbalcommunicationskills.
• Demonstratedproactiveapproachestoproblem-solvingwithstrongdecision-makingcapability.

NewHopeBaptistChurchisalarge,vibrantandgrowingchurchcommunitylocatedinBlackburnNorthintheeasternsuburbsofMelbourne.WeexistwithaclearmissiontoreachourcommunitywiththegoodnewsofJesusinamulti-generational,multi-congregationalandmulti-ethniccontext.Wehaveapassionforseeingpeoplediscoverhope,growinfaith,andmakeadifferencetotheworldaroundthem.

Thisisapart-timeposition,forthreedaysperweek.WehopethesuccessfulapplicantcanstartinJanuary2027,orbynegotiation.

ApplicationswillbeaccepteduntilMonday,Nov2,2026.

MoredetailsaboutNewHopecanbefoundathttps://newhope.net.au