Executive Coordinator

Bendigobank; City of Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Flexible work options

Head Office attendance

Adjustment support for illness, injury

Job summary

Bendigo Bank is seeking a Team Coordinator to provide executive and operational administration support to the Head of Operational Transformation and the Strategic Partners team. The role requires autonomy, discretion, and strong attention to detail to manage critical workflows and coordinate strategic initiatives.

You will support executive diary management, onboarding, project tracking, financial compliance, and cross-functional liaison in a hybrid, full-time, 6-month fixed-term position based

Qualifications

• Proven experience in senior administrative, team coordination, or project support capacity.
• Exceptional written and verbal communication skills with the ability to liaise with Executive and Senior Leadership.
• Ability to juggle multiple tasks and prioritise actions in a fast-paced environment.

Responsibilities

• Provide high-level executive support to the General Manager, including diary management, scheduling across MS Teams, and travel logistics.
• Draft, review, and distribute professional corporate correspondence, memos, agendas, and minutes.
• Coordinate onboarding and offboarding, ensuring compliance with procedures.
• Support project delivery deadlines by tracking progress and maintaining risks/issues registers.
• Liaise with internal bank departments to facilitate cohesive communication.
• Prepare and process expenses, invoices, and purchase orders per finance policy.
• Monitor staff travel and business expenditure for policy compliance.

Skills

Analytical thinking

Communication skills

Multitasking

Microsoft Office

Tools

Word

Excel

PowerPoint

MS Project

Visio

Job description

The Team Coordinator is a pivotal operational position responsible for delivering comprehensive administrative, financial, and project coordination support to the Head of Operational Transformation and supporting the wider Strategic Partners team. Operating with a high degree of autonomy, discretion, and attention to detail, the successful candidate will manage critical divisional workflows, coordinate strategic business initiatives, and act as a central point of contact for senior leaders and divisional peers..

1. Executive & Operational Administration

• Executive Support: Provide high-level executive support to the General Manager, including complex diary management, scheduling across digital platforms (MS Teams), and coordinating end-to-end travel and accommodation logistics.
• Correspondence & Documentation: Draft, review, and distribute professional corporate correspondence, memos, agendas, and minutes of meetings to a high standard of accuracy and confidentiality.
• Onboarding & Asset Management: Coordinate the administrative elements of staff recruitment, onboarding, and offboarding, ensuring compliance with established divisional procedures.

2. Project Coordination & Status Reporting

• Project Tracking: Support project delivery deadlines by tracking progress, maintaining key reporting artefacts (including risks and issues registers), and proactively escalating timeline variances to Project Leads.
• Cross-Functional Liaison: Act as a central coordinator to facilitate cohesive communication between the project team and relevant internal bank departments.
• Documentation Standards: Assist in the development of project and presentation materials in strict alignment with corporate templates and guidelines.
• Financial Compliance: Prepare and process corporate expense claims, invoices, and purchase orders in accordance with finance policy and delegated approval authorities.
• Expenditure Monitoring: Track staff travel and business expenditure to ensure compliance with Group financial policies.

What You Will Bring to the Team

To be successful in this role, you will possess a unique blend of analytical thinking, exceptional communication skills, and the ability to juggle multiple tasks and prioritise actions. You will also bring:

• Professional Experience: Proven experience in a senior administrative, team coordination, or project support capacity, ideally within the banking, finance, or corporate services sectors.
• Interpersonal & Communication Excellence: Exceptional written and verbal communication skills, with a demonstrated capacity to build relationship networks and liaise professionally with Executive and Senior Leadership.
• Operational Agility: A calm, adaptable, and proactive approach to managing competing priorities and meeting tight deadlines under minimal supervision.
• System Capabilities: Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint), with experience utilizing MS Project and Visio viewed favourably.
• Risk & Integrity Management: Highly developed discretion and professional integrity, with a proven track record of maintaining confidentiality and adhering to compliance policies and corporate procedures.

Why Join Us?

This is more than just a job; it is an opportunity to be a crucial pillar of support for those who need it most. If you are a proactive problem-solver who champions diversity, inclusion, and exceptional customer care, we want to hear from you.

We offer flexible work options that put our people first, working in a hybrid model with a minimum local Head Office attendance requirement determined by your Leader, to find a rhythm that works best for you and your team. We believe that coming into the office some of the time is the best way to learn, stay connected and collaborate effectively, especially for key activities like team days, 1:1s, and town halls.

This is a full-time, 6-month fixed term based in any of our major head office locations.

Please note, all internal candidates are required to notify their immediate leader when applying for a new career opportunity and you will be asked to acknowledge they have done so upon submission of your application.

We believe a diverse workforce supported by an inclusive culture is central to our success and we actively encourage applications from those who bring diversity of thought to our business. We support candidate requests for adjustment to accommodate an illness, injury or disability to equitably participate in the selection process.

So, why work for us?

With over 2.9 million customers, we are one of Australia's largest retail banks with a vision our purpose - ‘to feed into the prosperity of our customers and communities, not off it'. In fact, over $366 million have been put back into communities nationwide. We developed Up, Australia's first fully digital bank, which has grown to over one million customers in just six years. We are regularly voted one of Australia's most trusted brands and this isn't something we take lightly, which means Bendigo Bank is the Bank you can be proud to work at!

Still in two minds?

Research suggests 60% of women and underrepresented groups might stop here, even after getting as far as drafting an application. We believe that diversity makes every team stronger, so even if you don't tick every box we still want to see your application!

We are committed to responding to all candidates, regardless of the outcome of your application.