Executive Coordinator

Workpa; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Birthday Leave

Employee Assistance Program

Reward for Service Leave

Employee Rewards Program – 1000's of%0

Wellness initiatives - meditation, yga

Discounted Private Health Insurance

Employee Referral Program

Professional Development including Tra

Job summary

WorkPac is seeking an experienced Executive Coordinator to support our CEO and Executive Team. You will be the right hand for sensitive information, ensuring meetings run smoothly, priorities stay on track and communications are clear.

The role requires at least 3 years in senior executive support, experience with Board meetings, and a calm, discreet approach under pressure. You will manage the CEO's diary, prepare briefs, and oversee a small management support team.

Qualifications

• Minimum 3 years' experience in senior executive support, ideally supporting a C-suite executive.
• Experience with Board or Executive meeting administration.
• Proven ability to manage complex, competing priorities under pressure.
• Strong written and verbal communication skills across all levels.
• Sound judgement, discretion and the ability to handle confidential information.

Responsibilities

• Managing the CEO's diary, meetings and travel.
• Coordinating Board and Executive Team meetings and minutes.
• Preparing reports, briefings and presentations.
• Managing expense claims and card reconciliations.
• Overseeing the CEO's social media presence.
• Leading the Management Support Team

Skills

Senior executive support

Board meeting administration

Priority management

Written & verbal communication

Discretion & confidentiality

Job description

Hey, is this you?

• Thrives being the go-to person for a busy executive
• Calm under pressure, even when priorities shift fast
• Exceptional at managing competing demands without dropping the ball
• Polished communicator, comfortable with Board-level stakeholders

We have an opportunity for an experienced Executive Coordinator to support our CEO and Executive Team. Are you currently working in a senior executive support or Board coordination role and ready for your next challenge? If so, this may be the role for you. This role sits at the heart of the business, working closely with the CEO and Executive Team to keep priorities on track, meetings running smoothly, and communications clear and consistent. You'll be trusted with sensitive information and high-level coordination, playing a key part in how the CEO's office operates day to day. It's a role where no two days look the same, and where your judgement, discretion and organisational skills will genuinely make a difference.

What will your day look like?

• Managing the CEO's diary, meetings and travel
• Coordinating Board and Executive Team meetings and minutes
• Preparing reports, briefings and presentations
• Managing expense claims and card reconciliations
• Overseeing the CEO's social media presenceLeading the Management Support Team

In simple terms, as Executive Coordinator, you'll be the CEO's right hand — trusted with sensitive information, high-stakes deadlines and a genuinely varied workload. It's fast-paced, but the impact you'll have is real.

What do you need?

• Minimum 3 years' experience in senior executive support, ideally supporting a C-suite executive
• Experience with Board or Executive meeting administration
• Proven ability to manage complex, competing priorities under pressure
• Strong written and verbal communication skills across all levels of an organisation
• Sound judgement, discretion and the ability to handle confidential information

What's in this for you?

Your career matters, and you should be comfortable knowing you will have exposure and opportunity during your tenure to a variety of responsibilities. However, YOU matter too and as a member of our WorkPac family you will be mentored, supported and celebrated.

Our Employees are our most valuable asset, and WorkPac understands we are all different. Therefore, we offer our employees many benefits to suit their individuality and lifestyle choices. Benefits include:

• Birthday Leave
• Employee Assistance Program
• Reward for Service Leave
• Employee Rewards Program – 1000's of perks, discounts, and deals nationally
• Wellness initiatives - meditation, yoga, and Pilates, menu plans
• Discounted Private Health Insurance
• Employee Referral Program
• Professional Development including Traineeships and Diplomas

Your WorkPac

Over the last 25 years, WorkPac has delivered first-class recruitment services to the mining, construction, engineering, manufacturing, oil, gas, and health care industries across Australia. We provide temporary and permanent staffing to companies requiring multi-disciplined and experienced blue-collar, white-collar, executive professional, and health care professionals. In addition, our experienced leadership team offers guidance and support to each employee throughout your journey with WorkPac.

At WorkPac, we celebrate diversity and inclusion, and are committed to building a workplace that values and supports all individuals, including those from First Nations communities and the LGBTQIA+ community. We encourage individuals from all backgrounds to apply for our open positions, and we welcome the opportunity to build a more diverse and inclusive workplace.