Executive Assistant to the Managing Director & Group Ops

Your Future Strategy; Gold Coast City; On-site; AUD 65,000 - 85,000; Full time

Job summary

Your Future Strategy – Surfers Paradise QLD is seeking an exceptional organiser to join the Septennial Group head office as Assistant to the Managing Director. You will work closely with the Managing Director and COO to keep the MD's day and Septennial organised, connected, and running smoothly.

The role focuses on coordinating diaries, client communications, travel, events, and group-wide administration while supporting senior leaders.

Qualifications

• At least 2 years' experience in administration, as a personal assistant, executive support, client services, office coordination, reception or a similar role is required.

Responsibilities

• Coordinate the Managing Director's diary, appointments and meetings
• Assist with client and external communications on the Managing Director's behalf
• Coordinate and confirm client meetings and appointments
• Help keep track of follow-ups, commitments and arrangements
• Assist with Group level administration and operational coordination
• Coordinate the practical requirements of offices across multiple locations nationally
• Assist with stationery, office supplies and general ordering
• Coordinate building access, keys and staff access requirements
• Liaise with building management, maintenance providers and suppliers
• Assist with planning and catering for meetings, events and team activities
• Assist with internal events, functions and Group initiatives
• Coordinate travel, accommodation and itineraries
• Handle ad-hoc requests to keep the business moving smoothly

Skills

Organising

People skills

Attention to detail

Communication

Discretion

Job description

Your Future Strategy – Surfers Paradise QLD is seeking an exceptional organiser to join the Septennial Group head office as Assistant to the Managing Director. You will work closely with the Managing Director and COO to keep the MD's day and Septennial organised, connected, and running smoothly.

The role focuses on coordinating diaries, client communications, travel, events, and group-wide administration while supporting senior leaders.