Executive Assistant to the Chief Planning & Projects Officer

Perth Airport; Alpha; On-site; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Dynamic team culture

Contemporary facilities

Modern work-life balance

Competitive remuneration and company-­

Free on site parking

Job summary

Perth Airport is seeking an experienced Executive Assistant to provide high-level support to the Chief Planning & Projects Officer. This pivotal role sits at the heart of one of the airport’s largest portfolios, coordinating strategic activities and ensuring efficient operation of the Office of the Chief Planning & Projects Officer.

You will manage competing priorities, engage with senior stakeholders, organise meetings, prepare Board papers, and support governance and capital delivery

Qualifications

• Significant experience providing executive support to C-suite or senior leaders within a complex organisation.
• Experience in infrastructure, construction, engineering, aviation, development or project-based environments will be highly regarded.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Excel, Teams and OneNote.

Responsibilities

• Provide proactive executive support across diary and email management, travel coordination, stakeholder engagement, correspondence and meeting management.
• Coordinate executive briefings, reports, presentations, Board papers and other high-quality documentation.
• Act as a key liaison between the Chief Planning & Projects Officer and internal and external stakeholders, building strong professional relationships across the business.
• Monitor priorities, actions, approvals and deadlines across the Planning & Projects portfolio, ensuring timely follow-up and delivery.
• Organise leadership meetings, workshops, project reviews, strategy sessions and stakeholder events, including preparation of agendas, minutes and action tracking.
• Support strategic initiatives and capital delivery programs through project coordination, governance administration and reporting activities.
• Assist with the preparation of investment papers, executive submissions and portfolio performance reporting.
• Manage purchase orders, invoices, accruals and other finance administration activities in line with company procedures.
• Identify opportunities to improve systems, processes and ways of working, contributing to continuous improvement across the business.
• Maintain the highest level of professionalism, confidentiality and discretion when handling sensitive executive, commercial and Board information.

Skills

Executive support to C-suite

Stakeholder engagement

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

Perth Airport is Australia’s Western Hub connecting the people, businesses and communities of Western Australia with the rest of Australia and the world. Operating 24 hours a day, seven days a week throughout the year, Perth Airport plays a significant role in providing economic, social and cultural benefits to West Australians

We are delivering a mulit-billion dollar infrastructure program to transform the airport, including new and expanded terminals, a parallel runway, multi-storey car parks and our first on site hotel. This investment will deliver a single, integrated airport precinct and a world class passenger experience.

Beyond aviation, the Perth Airport estate spans more than 2,100 hectares and supports a $1.5 billion portfolio of industrial and commercial assets, with significant opportunities for future development.

Perth Airport is seeking an experienced Executive Assistant to provide high-level support to our Chief Planning & Projects Officer. This pivotal role sits at the heart of one of the airport’s largest business portfolios, supporting the delivery of major infrastructure, planning and capital development initiatives that help shape the future of Perth Airport.

Operating as a trusted partner to the Chief Officer, you will manage competing priorities, coordinate strategic activities, engage with senior stakeholders and ensure the efficient operation of the Office of the Chief Planning & Projects Officer. This is a fast-paced and highly visible role requiring exceptional organisation, discretion and the ability to confidently navigate complex environments.

About the role

• Provide proactive executive support across diary and email management, travel coordination, stakeholder engagement, correspondence and meeting management.
• Coordinate executive briefings, reports, presentations, Board papers and other high-quality documentation.
• Act as a key liaison between the Chief Planning & Projects Officer and internal and external stakeholders, building strong professional relationships across the business.
• Monitor priorities, actions, approvals and deadlines across the Planning & Projects portfolio, ensuring timely follow-up and delivery.
• Organise leadership meetings, workshops, project reviews, strategy sessions and stakeholder events, including preparation of agendas, minutes and action tracking.
• Support strategic initiatives and capital delivery programs through project coordination, governance administration and reporting activities.
• Assist with the preparation of investment papers, executive submissions and portfolio performance reporting.
• Manage purchase orders, invoices, accruals and other finance administration activities in line with company procedures.
• Identify opportunities to improve systems, processes and ways of working, contributing to continuous improvement across the business.
• Maintain the highest level of professionalism, confidentiality and discretion when handling sensitive executive, commercial and Board information.

About you

• Significant experience providing executive support to C‑suite executives or senior leaders within a complex organisation.
• Experience in infrastructure, construction, engineering, aviation, development or project‑based environments will be highly regarded.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Excel, Teams and OneNote.
• Demonstrated experience preparing high‑quality reports, presentations, Board papers and executive correspondence.
• Strong understanding of governance processes, reporting requirements and executive administration practices.
• Exceptional organisational skills with the ability to manage multiple priorities, competing deadlines and changing demands.
• Excellent written and verbal communication skills, with confidence engaging with senior leaders, external partners and key stakeholders.
• Proven ability to build trusted relationships, exercise sound judgement and handle confidential information with discretion.
• A proactive, solutions‑focused approach with strong attention to detail and a commitment to delivering high‑quality outcomes.
• Demonstrated initiative, resilience and adaptability, with a continuous improvement mindset and strong customer focus.

Why Join Perth Airport?

We offer a collaborative and inclusive workplace where people are supported to do their best work. You’ll be part of a forward‑looking organisation with a clear purpose, working on projects that have a lasting impact on Western Australia.

Our benefits include:

• A dynamic and supportive team culture

• A contemporary workplace with excellent facilities

• A modern approach to work and life balance

• Competitive remuneration and company benefits

• Free on site parking

Doing the right thing by the planet and future generations is important to us. We place a strong emphasis on embedding sustainability throughout our business strategy and operations. We remain steadfast in our commitment to driving ESPG (Environmental, Social, People, Governance) performance across our value chain and areas that have material environmental and social impact.

Ready for you career to take off?