Planning & Design Administrator

Perth Airport; Perth; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Free on site parking

Job summary

Perth Airport is seeking a highly organized Planning and Design Administrator to provide professional administrative and coordination support to the Planning and Design function. You will manage schedules, correspondence, and document preparation for the General Manager and team, handling confidential information with discretion.

The role involves tracking deadlines, maintaining records, and supporting team efficiency through templates and improved procedures, while liaising with internal staff,

Qualifications

• 2+ years' experience in an administrative and/or coordinator role.
• Aviation, planning, engineering, design, or construction environments are a plus.
• Ability to draft and compile a broad range of documentation to a high standard.
• Strong proficiency with IT systems including Microsoft 365 and SharePoint.

Responsibilities

• Prepare, format, quality-check, and distribute reports, presentations, correspondence, and other project documentation.
• Maintain accurate records, project files, registers, and databases.
• Ensure documentation meets standards and is accessible for reporting and audits.
• Provide proactive administrative support to the Planning and Design team.
• Track workflows for timely processing of documents, approvals, and submissions.
• Coordinate communications between the General Manager, team members, and external parties.

Skills

Administrative experience

Multitasking

Communication

Education

Year 12 / Certificate or Diploma

Tools

Microsoft Office 365

SharePoint

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! Perth Airport is Australia’s Western Hub connecting the people, businesses and communities of Western Australia with the rest of Australia and the world. Operating 24 hours a day, seven days a week throughout the year, Perth Airport plays a significant role in providing economic, social and cultural benefits to West Australians We are delivering a $5 billion infrastructure program to transform the airport, including new and expanded terminals, a parallel runway, multi-storey car parks and our first on site hotel. This investment will deliver a single, integrated airport precinct and a world class passenger experience. Beyond aviation, the Perth Airport estate spans more than 2,100 hectares and supports a $1.5 billion portfolio of industrial and commercial assets, with significant opportunities for future development.

About the role

We are seeking a highly organised Planning and Design Administrator to provide professional administrative and coordination support to our Planning and Design function. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with multiple stakeholders, and takes pride in producing accurate, high-quality documentation. The Planning and Design Administrator supports the General Manager and wider team by managing schedules, correspondence, document preparation and workflow. You will handle confidential information with discretion, track deadlines and deliverables, and act as a key point of contact for internal and external stakeholders, helping the team stay focused on strategic and technical priorities, along with the following:

• Prepare, format, quality-check, and distribute reports, presentations, correspondence, and other project documentation.
• Maintain accurate and up-to-date records, project files, registers, and databases.
• Ensure documentation meets organisational and program standards and is accessible for reporting, audits, and project requirements.
• Provide proactive, day-to-day administrative support to the Planning and Design team.
• Track workflows to ensure timely processing of documents, approvals, and submissions.
• Support continuous improvement by implementing templates, systems, and procedures that improve team efficiency and consistency.
• Act as a key point of contact for internal staff, consultants, contractors, and other stakeholders.
• Coordinate communications and information flow between the General Manager, team members, and external parties.
• Provide general administration including filing, recordkeeping, and support across Microsoft 365 (including SharePoint) and other departmental systems; raise purchase requests, enter budget information, and record time and expenses as required.
• Handle confidential and sensitive information with discretion and professionalism.
• Other responsibilities as reasonably directed.

About You

With a positive, can-do approach, you stay organised and focused when priorities shift, communicate clearly and confidently, and maintain high performance under pressure. You also embrace new systems and smarter ways of working, helping the team continuously improve how work gets done.

• Minimum 2 years’ experience in an administrative and/or coordinator role, ideally within aviation, planning, engineering, design, or construction environments.
• Exposure to strategic planning or design functions is desirable but not essential.
• Year 12 completion and/or a relevant Certificate or Diploma.
• Demonstrated ability to draft and compile a broad range of documentation to a high standard (reports, correspondence, presentations, registers).
• Proven ability to manage multiple concurrent tasks with competing priorities and deadlines.
• Strong proficiency with IT systems, including Microsoft Office/Microsoft 365 and document management platforms (e.g., SharePoint).

Why Join Perth Airport?

We offer a collaborative and inclusive workplace where people are supported to do their best work. You’ll be part of a forward-looking organisation with a clear purpose, working on projects that have a lasting impact on Western Australia.

• A dynamic and supportive team culture
• A contemporary workplace with excellent facilities
• A modern approach to work and life balance
• Competitive remuneration and company benefits
• Free on site parking

Doing the right thing by the planet and future generations is important to us. We place a strong emphasis on embedding sustainability throughout our business strategy and operations. We remain steadfast in our commitment to driving ESPG (Environmental, Social, People, Governance) performance across our value chain and areas that have material environmental and social impact.

Your career, cleared for take off. At Perth Airport, every role supports a bigger journey. From day one, you’ll have a clear path—meaningful work, learning opportunities, and leaders who listen and champion diverse perspectives. We celebrate curiosity, recognise contributions, and support growth across projects that help shape Western Australia. We’re committed to a culture of equity, inclusion and respect, welcoming people from all communities, backgrounds and abilities to thrive here.