Executive Assistant to the Chief Planning & Projects Officer

Perth Airport Pty Ltd; Alpha; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Free on site parking

Job summary

Perth Airport Pty Ltd is seeking an experienced executive assistant to support the Chief Planning & Projects Officer on a range of strategic priorities. You will manage diaries, coordinate travel, prepare documents and liaise with senior stakeholders across the organisation.

The role requires high confidentiality, strong organisational skills and the ability to deliver high-quality Board papers and governance materials in a fast-paced environment.

Qualifications

• Significant experience providing executive support to C-suite executives or senior leaders within a complex organisation.
• Experience in infrastructure, construction, engineering, aviation, development or project-based environments will be highly regarded.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Excel, Teams and OneNote.

Responsibilities

• Provide proactive executive support across diary and email management, travel coordination, stakeholder engagement, correspondence and meeting management.
• Coordinate executive briefings, reports, presentations, Board papers and other high-quality documentation.
• Act as a key liaison between the Chief Planning & Projects Officer and internal and external stakeholders, building strong professional relationships across the business.

Skills

Executive support

Diary management

Travel coordination

Stakeholder engagement

Board papers

Governance

Confidentiality

Communication

Organisation

Tools

Microsoft Office 365

Outlook

Word

PowerPoint

Excel

Teams

OneNote

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! Perth Airport is Australia's Western Hub connecting the people, businesses and communities of Western Australia with the rest of Australia and the world. Operating 24 hours a day, seven days a week throughout the year, Perth Airport plays a significant role in providing economic, social and cultural benefits to West Australians. We are delivering a $5 billion infrastructure program to transform the airport, including new and expanded terminals, a parallel runway, multi-storey car parks and our first on site hotel. This investment will deliver a single, integrated airport precinct and a world class passenger experience. Beyond aviation, the Perth Airport estate spans more than 2,100 hectares and supports a $1.5 billion portfolio of industrial and commercial assets, with significant opportunities for future development.

About the role

Provide proactive executive support across diary and email management, travel coordination, stakeholder engagement, correspondence and meeting management. Coordinate executive briefings, reports, presentations, Board papers and other high-quality documentation. Act as a key liaison between the Chief Planning & Projects Officer and internal and external stakeholders, building strong professional relationships across the business. Monitor priorities, actions, approvals and deadlines across the Planning & Projects portfolio, ensuring timely follow‑up and delivery. Organise leadership meetings, workshops, project reviews, strategy sessions and stakeholder events, including preparation of agendas, minutes and action tracking. Support strategic initiatives and capital delivery programs through project coordination, governance administration and reporting activities. Assist with the preparation of investment papers, executive submissions and portfolio performance reporting. Manage purchase orders, invoices, accruals and other finance administration activities in line with company procedures. Identify opportunities to improve systems, processes and ways of working, contributing to continuous improvement across the business. Maintain the highest level of professionalism, confidentiality and discretion when handling sensitive executive, commercial and Board information.

About you

Significant experience providing executive support to C‑suite executives or senior leaders within a complex organisation. Experience in infrastructure, construction, engineering, aviation, development or project‑based environments will be highly regarded. Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Excel, Teams and OneNote. Demonstrated experience preparing high‑quality reports, presentations, Board papers and executive correspondence. Strong understanding of governance processes, reporting requirements and executive administration practices. Exceptional organisational skills with the ability to manage multiple priorities, competing deadlines and changing demands. Excellent written and verbal communication skills, with confidence engaging with senior leaders, external partners and key stakeholders. Proven ability to build trusted relationships, exercise sound judgement and handle confidential information with discretion. A proactive, solutions‑focused approach with strong attention to detail and a commitment to delivering high‑quality outcomes. Demonstrated initiative, resilience and adaptability, with a continuous improvement mindset and strong customer focus.

Why Join Perth Airport?

We offer a collaborative and inclusive workplace where people are supported to do their best work. You’ll be part of a forward‑looking organisation with a clear purpose, working on projects that have a lasting impact on Western Australia. Our benefits include:

• A dynamic and supportive team culture
• A contemporary workplace with excellent facilities
• A modern approach to work and life balance
• Competitive remuneration and company benefits
• Free on site parking

Doing the right thing by the planet and future generations is important to us. We place a strong emphasis on embedding sustainability throughout our business strategy and operations. We remain steadfast in our commitment to driving ESPG (Environmental, Social, People, Governance) performance across our value chain and areas that have material environmental and social impact.

Ready for you career to take off? If so, we'd love to hear from you. Your career, cleared for take off. At Perth Airport, every role supports a bigger journey. From day one, you'll have a clear path-meaningful work, learning opportunities, and leaders who listen and champion diverse perspectives. We celebrate curiosity, recognise contributions, and support growth across projects that help shape Western Australia. We're committed to a culture of equity, inclusion and respect, welcoming people from all communities, backgrounds and abilities to thrive here.