Executive Assistant to the CEO

Are Media Pty Ltd; Sydney; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Birthday leave

Volunteering leave

Inclusive parental leave program

Free digital access to titles

Are Media Learning Academy

Job summary

Are Media Pty Ltd is seeking an experienced Executive Assistant to support the CEO. The role emphasizes organizational skills and discretion, with responsibilities including managing the CEO’s calendar, facilitating communication, and supporting executive meetings. This is a 12-month parental leave cover, emphasizing a collaborative team environment with a range of employee benefits.

Qualifications

• 5+ years of experience supporting a CEO or senior executives.
• Exceptional interpersonal and communication skills.
• High degree of discretion and professionalism.

Responsibilities

• Manage the CEO's calendar and act as liaison with stakeholders.
• Coordinate logistics for executive offsites and assist with travel.
• Prepare materials for meetings and manage board communication.

Skills

Interpersonal Skills

Communication

Organizational Skills

Discretion

Attention to Detail

Tools

Microsoft Office Suite

Job description

Join to apply for the Executive Assistant to the CEO role at Are Media Pty Ltd

Join to apply for the Executive Assistant to the CEO role at Are Media Pty Ltd

Direct message the job poster from Are Media Pty Ltd

Are Media is Australia’s leading omnichannel content company for women. Every day we influence, inform, inspire, and connect with 6 in 10 Australian women across magazine media, digital, video, social, e-commerce, customer review sites, podcasts, events and experiences. Our brands include The Australian Women’s Weekly, Better Homes & Gardens, Woman’s Day, marie claire, TV WEEK, New Idea, Now to Love, Australian Gourmet Traveller, BEAUTY/crew and ELLE. Through our Change AREgenda we drive meaningful and positive change for women

Are Media employs Australia’s best content creation talent and we are proud that our greatest strength is our people.

Why Are Media?

Join Australia’s leading content company for women and be part of an inspiring, creative and collaborative team. We offer excellent people programs including:

• A day of leave for your birthday,
• 4 days of volunteering leave each year,
• An inclusive parental leave program that supports all parents, families & carers,
• FREE digital access to all our titles, and
• Our unique Are Media Learning Academy (Digital Academy, Lunch N Learns, Mentoring and much more).

At Are Media, you'll be in the office four days a week, with one day to work from home.

About the role

We are seeking an experienced, highly proactive Executive Assistant (EA) to support our Chief Executive Officer and, by extension, key members of the executive leadership team. This role goes beyond traditional administrative duties, you’ll be the CEO’s right hand, helping drive priorities, facilitating smooth communication across the company, and making sure the leadership team is running at full speed. We’re after someone who is super organised, discreet, and comfortable juggling a lot of moving parts; all with a calm, professional approach in a fast-paced environment. This is a 12 month parental leave cover, with a view to start mid August 2025.

Duties

• CEO Support: Manage the CEO’s dynamic calendar, prioritise appointments, act as a key liaison with stakeholders, and handle confidential information with discretion.
• Executive Leadership Team Support: Provide calendar and expense support to senior executives, coordinate logistics for executive offsites, and assist with travel arrangements and onboarding for new team members.
• Meetings, Events & Projects: Prepare materials and track follow-ups for meetings, support internal events such as All Hands and staff sales, manage logistics for Quarterly Business Reviews (QBRs), and assist with cross-functional project coordination.
• Board & Investor Support: Organise monthly board meetings, compile and distribute board documents, and serve as the main contact for board-related communications and requests.

Skills and experience

• 5+ years of experience as an Executive Assistant to Senior Executives, preferably including direct support to a CEO.
• Exceptional interpersonal and communication skills, both written and verbal.
• Proven ability to operate with a high degree of discretion, sound judgment, and professionalism.
• Strong proficiency in Microsoft Office Suite.
• Strong attention to detail and proactive.
• Highly organised with a proven ability to manage competing priorities and tight deadlines.
• Calm under pressure, flexible, and solutions oriented.

Are Media is committed to a diverse, respectful, collaborative & inclusive workplace. We know & value the success this brings for everyone and we welcome & encourage applications from diverse backgrounds. When you apply, please let us know of any reasonable adjustments you may need during the interview process.

Please apply now and send your CV via the link.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Book and Periodical Publishing

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