Executive Assistant @ leading fashion marketplace

Hatch; Sydney; On-site; AUD 85,000 - 100,000; Full time

Job summary

A leading fashion marketplace in Sydney is seeking an Executive Assistant for a 12-month contract to support their senior leadership team. The role demands exceptional administrative skills, the ability to multitask, and a proactive approach to problem-solving within a fast-paced environment. Successful candidates will effectively manage calendars, prepare documents, and coordinate travel, while fostering strong relationships across teams.

Qualifications

• Extensive experience in an EA role supporting multiple executives.
• Excellent spoken and written communication skills.
• Tech-savvy and able to manage multiple priorities.

Responsibilities

• Provide administrative support, including calendar management and travel coordination.
• Manage meeting logistics and prepare correspondence and reports.
• Proactively implement process improvements to maximize administrative efficiencies.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Problem-solving

Tools

Google Suite

Job description

Executive Assistant @ leading fashion marketplace

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Executive Assistant @ leading fashion marketplace

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Join to apply for the Executive Assistant @ leading fashion marketplace role at Hatch

This is an Executive Assistant (12 month max term contract) role with a leading fashion marketplace based in Sydney, NSW, AU

This role is accepting applications on Hatch. Follow the "Apply" link to create a Hatch profile and "Send a Match Request" for this job.

Our client is the leading fashion, sports and lifestyle e-commerce destination in the region. Their e-commerce platforms (Retail, Marketplace and Services) provide a seamless and inspiring end-to-end customer experience.

We are seeking an Executive Assistant to provide professional support to our senior leadership team, on a 12 month max term contract. This role is crucial for someone with exceptional administrative and organisational skills who thrives in a fast-paced and dynamic office environment. The successful candidate will be adept at multitasking, prioritizing tasks, and maintaining high standards of support.

About The Role

• Provide timely and effective administrative support to some of the senior leadership team members, including calendar management, administrative processes, and travel coordination.
• Prepare correspondence, documents, reports, spreadsheets, and presentations, ensuring efficiency and professionalism.
• Manage meeting logistics, including room setup and catering arrangements.
• Coordinate various events, including team and company-wide gatherings.
• Assist with project support and collaborate with other executive assistants, receptionists, and administrative staff to ensure the completion of key deliverables and follow-ups on outstanding items.
• Handle travel expense reconciliation and process purchase orders and vendor setups for the business.
• Proactively identify and implement process improvements to maximise administrative efficiencies.
• Support other executive assistants and the workplace team with department requests and activities.
• Establish and maintain strong, effective working relationships with external customers and colleagues.

What it takes..

• Extensive experience in an EA role supporting multiple executives
• Excellent communication skills (spoken and written)
• Tech-savvy with the ability to manage multiple priorities effectively
• Preferred Experience With Google Suite
• Strong attention to detail and a proactive approach to problem-solving
• Excellent interpersonal skills, approachable, and able to work effectively in a team
• Deadline-driven, capable of managing one's own workload with minimal supervision
• Eager to learn and take initiative in a dynamic work environment

Why our client is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with our client not with Hatch.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Retail Apparel and Fashion

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