Executive Assistant

Capstone; Sydney; On-site; AUD 120,000 - 125,000; Full time

Benefits offered by this job

Competitive remuneration package

Career progression opportunities

Supportive team environment

Job summary

A leading finance firm in Sydney seeks an Executive Assistant to support the CEO. Ideal candidates will have prior experience, strong organizational skills, and be proficient in MS Office. This role offers competitive compensation in a supportive, fast-paced environment focused on growth and client relationships.

Qualifications

• Previous experience as an Executive Assistant, ideally within finance.
• Strong organizational skills managing multiple priorities.
• Exceptional communication skills, both written and verbal.

Responsibilities

• Manage the CEO’s electronic diary and appointments.
• Provide email management for the CEO.
• Arrange travel for the CEO including accommodation.

Skills

Organizational skills

Communication skills

Proficiency in MS Office Suite

Calendar management

Professionalism

Discretion

Education

Degree or diploma in Business

Job description

Capstone Sydney, New South Wales, Australia

Executive Assistant

Capstone Sydney, New South Wales, Australia

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This range is provided by Capstone. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$120,000.00/yr - A$125,000.00/yr

Direct message the job poster from Capstone

Our client is a well-established boutique finance firm based in the heart of Sydney’s CBD. The firm prides itself on its entrepreneurial spirit, integrity, and commitment to excellence, fostering a culture of collaboration and professionalism. By combining decades of expertise with a forward-thinking approach, they focus on building long-term client relationships while delivering exceptional service.

As the firm continues to grow and expand, they remain dedicated to their core values of integrity, innovation, and client-focused solutions. In this supportive, dynamic team environment, you’ll have the opportunity to play a key role in the firm’s continued success while enjoying the benefits of a culture that truly values the development and well-being of its people.

As the Executive Assistant to the CEO, you'll be at the heart of the action, ensuring that everything runs smoothly and efficiently. This role is fast-paced and hands-on, where you'll be providing crucial administrative support while helping drive the firm’s success during this exciting growth phase.

Your day-to-day responsibilities will include:

• Manage the CEO’s electronic diary, prioritising appointments and reallocating as necessary, including personal appointments.
• Provide email management for the CEO, assessing priority and action requirements, including personal emails.
• Arrange travel for the CEO, including accommodation, flights, restaurants, etc.
• Maintain the CEO’s office systems, including data management and filing.
• Keep accurate records of the CEO’s contacts and communication.
• Attend meetings and take minutes when required.
• Assist the CEO with research and follow-up on actions within their responsibilities.
• Process and reconcile monthly credit card expenses.
• Handle general administrative tasks, errands, and clerical duties.
• Perform other tasks as reasonably required by the CEO.
• Always act with confidentiality, courtesy, and discretion.

What You’ll Need:

• Previous experience as an Executive Assistant, ideally within finance, professional services, or a similar fast-paced industry.
• A degree or diploma in Business is highly preferred
• Strong organisational skills with an ability to manage multiple priorities and deadlines.
• Proficiency in MS Office Suite and advanced calendar management tools.
• Exceptional communication skills, both written and verbal.
• A proactive, can-do attitude with a high degree of professionalism and discretion.

Why You’ll Love It:

• As a growing firm, there’s ample opportunity for career progression and exposure to diverse projects.
• Be part of an exciting, fast-paced, and entrepreneurial team that thrives on innovation and results.
• Enjoy a competitive remuneration package in a supportive, high-performance environment.

If you’re a driven and organised Executive Assistant looking to make a real impact at a growing finance firm, apply now and help shape the future of this dynamic business.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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