Executive Assistant to the CEO

Waste Services Group; Melbourne; On-site; AUD 110,000 - 160,000; Full time

Benefits offered by this job

Attractive salary package

Career development program

Mentoring and coaching

Job summary

Waste Services Group is seeking an Executive Assistant to the CEO in Melbourne. The role provides high-level administrative support, coordinates board activities and manages confidential information with discretion.

You will partner with the CEO to prioritise strategic objectives and ensure smooth executive operations. Responsibilities include diary and travel management, preparation of governance materials, and proactive follow-up on deadlines and commitments.

Qualifications

• Proven experience providing high-level executive support to a CEO, Managing Director or senior executive.
• Exceptional organisational skills with ability to manage competing priorities in a dynamic environment.
• Strong written and verbal communication skills.
• Demonstrated judgment, initiative and problem-solving capability.
• Experience coordinating Board and executive governance processes is highly desirable.

Responsibilities

• Manage the CEO's diary, appointments, meetings and competing priorities, ensuring time is aligned with strategic objectives.
• Coordinate domestic and international travel, accommodation, itineraries and associated logistics.
• Prepare, review and coordinate correspondence, presentations, reports, briefing papers and other executive documentation.
• Monitor commitments, actions and deadlines, proactively following up to ensure timely completion.
• Act as the primary point of coordination for matters directed to the CEO, exercising sound judgement when prioritising and escalating issues.
• Coordinate Board, Board Committee and executive leadership meetings, including scheduling, agendas, papers, minutes and action registers.
• Maintain confidential records and support governance processes in accordance with organisational policies and relevant requirements.
• Track decisions and actions arising from meetings and follow up with accountable stakeholders.
• Manage incoming communications on behalf of the CEO, ensuring matters are directed, prioritised and addressed appropriately.
• Handle commercially sensitive, personal and confidential information with the highest level of discretion.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Written communication

Verbal communication

Discretion and judgment

Governance coordination

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Waste Services Group Pty Ltd – Braeside VIC

Waste Services Group (WSG) is one of Australia’s leading integrated waste and resource recovery providers, delivering tailored collection, specialised and managed services solutions for businesses across the SME market. Backed by global investment and continuing to grow across Australia, WSG is entering an exciting next chapter — with sustainability, innovation and customer impact at the heart of what we do.

About the role

The Executive Assistant to the CEO provides high-level executive, administrative and coordination support to enable the CEO to operate effectively and focus on the organisation's strategic priorities. The role is a trusted partner to the CEO, responsible for managing competing priorities, facilitating effective communication, coordinating executive and Board-related activities, and ensuring the smooth operation of the CEO's office. The position requires exceptional judgement, discretion, initiative and the ability to anticipate needs and resolve issues in a fast-paced executive environment.

Key responsibilities

• Manage the CEO's diary, appointments, meetings and competing priorities, ensuring time is aligned with strategic objectives
• Coordinate domestic and international travel, accommodation, itineraries and associated logistics
• Prepare, review and coordinate correspondence, presentations, reports, briefing papers and other executive documentation
• Monitor commitments, actions and deadlines, proactively following up to ensure timely completion
• Act as the primary point of coordination for matters directed to the CEO, exercising sound judgement when prioritising and escalating issues
• Coordinate Board, Board Committee and executive leadership meetings, including scheduling, agendas, papers, minutes and action registers
• Maintain confidential records and support governance processes in accordance with organisational policies and relevant requirements
• Track decisions and actions arising from meetings and follow up with accountable stakeholders
• Manage incoming communications on behalf of the CEO, ensuring matters are directed, prioritised and addressed appropriately
• Handle commercially sensitive, personal and confidential information with the highest level of discretion

About you

• Demonstrated experience providing high-level executive support to a CEO, Managing Director or senior executive
• Exceptional organisational skills and the ability to manage competing priorities in a dynamic environment
• Highly developed written and verbal communication skills
• Strong judgement, initiative and problem-solving capability
• Demonstrated ability to manage confidential and sensitive information
• Strong interpersonal skills and the ability to engage confidently with senior stakeholders
• High attention to detail and a commitment to accuracy and quality
• Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams
• Ability to work independently, anticipate requirements and operate with minimal supervision
• Experience coordinating Board and executive governance processes is highly desirable
• Attractive salary package
• Join a growing, national business backed by a global investment firm
• Represent a well-known, trusted brand backed by a genuine commitment to quality service
• Career development - development plans that incorporate in-house training, mentoring and on-the-job skill development and coaching
• A collaborative and supportive environment where you will feel valued and part of the team
• The opportunity to be part of a business with a genuine focus on sustainability and environmental impact