Executive Assistant – Executive Leadership Team

Brunel; Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

EcoCycle Group in Campbellfield, VIC, Australia, is seeking an experienced Executive Assistant to support six members of the Executive Leadership Team on-site, Monday to Friday. The role involves complex calendar management, travel coordination, and executive communications to enable leadership effectiveness across the business.

You will partner with senior leaders, manage confidential information, and drive improvements in executive office processes, while maintaining strong relationships with

Qualifications

• Experience supporting a C-suite or Executive Leadership Team.
• Ability to manage multiple executives’ calendars and priorities.
• Proven diary, travel and meeting coordination skills.
• Strong governance, board support, agenda and minute-taking experience.
• Excellent written and verbal communication with high discretion.

Responsibilities

• Manage complex calendars and competing priorities across six executives.
• Coordinate domestic and international travel, accommodation and itineraries.
• Prepare agendas, presentations, executive briefing materials and meeting packs.
• Attend meetings, record minutes and maintain action registers.
• Coordinate Executive Leadership Team governance and board-related activities.
• Manage executive communications and stakeholder interactions.
• Handle confidential and commercially sensitive information with discretion.
• Track executive commitments, deadlines and business priorities.
• Coordinate leadership off-sites, events and executive meetings.
• Drive continuous improvement across executive office systems and processes.

Skills

Executive support

Calendar management

Travel coordination

Minutes taking

Stakeholder management

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

Job description

EcoCycle Group | Campbellfield, VIC | Full-Time, Perm

About EcoCycle Group

Our client, EcoCycle Group is an Australian-owned recycling and resource recovery business operating across Australia and New Zealand. Through a portfolio of specialist businesses, the Group provides collection, recycling, resource recovery and manufacturing services across batteries, e-waste, metals, hazardous waste and mercury recycling.

With a national network of facilities and more than 200 employees, EcoCycle Group plays a critical role in helping businesses, government organisations and industry safely manage complex waste streams while supporting a more sustainable circular economy.

Headquartered in Campbellfield, Victoria, the Group includes leading businesses such as EcoCycle, EcoBatt, Eco E-Waste and Recycal, combining specialist recycling expertise with advanced manufacturing capabilities.

As the business continues to grow, EcoCycle is investing in its leadership team and seeking an experienced Executive Assistant to support six members of the Executive Leadership Team, helping drive coordination, communication and operational effectiveness across the Group

The Opportunity

Reporting to the CEO, this is a highly visible and influential role supporting 6 members of the Executive Leadership Team, including the CEO, Managing Director, CFO, COO, Group CRCO and CMO.

This is far more than a traditional diary management position. You will become a trusted partner to the executive team, helping coordinate priorities, manage competing demands, ensure key commitments are delivered and support the overall effectiveness of the leadership function.

You'll act as a central point of coordination across the business, regularly engaging with senior leaders, customers, suppliers, advisors, regulators and other key stakeholders.

Key Responsibilities

• Manage complex calendars and competing priorities across six executives
• Coordinate domestic and international travel, accommodation and itineraries
• Prepare agendas, presentations, executive briefing materials and meeting packs
• Attend meetings, record minutes and maintain action registers
• Coordinate Executive Leadership Team, governance and board-related activities
• Manage executive communications and stakeholder interactions
• Handle confidential and commercially sensitive information with discretion
• Track executive commitments, deadlines and business priorities
• Coordinate leadership off-sites, events and executive meetings
• Drive continuous improvement across executive office systems and processes

About You

To be successful in this role, you will bring demonstrated experience supporting multiple senior executives simultaneously within a fast-paced environment.

We're seeking someone who has supported a C-suite team, Executive Leadership Team or senior leadership group and can confidently balance competing priorities across several stakeholders.

You will possess

• Proven Executive Assistant or senior executive support experience
• Experience supporting multiple executives simultaneously
• Exceptional diary, travel and meeting coordination skills
• Strong governance, board support, agenda and minute-taking experience
• Outstanding organisational and time management capability
• The confidence to prioritise, challenge and manage executive demands where appropriate
• Excellent written and verbal communication skills
• High levels of discretion, professionalism and attention to detail
• Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams
• The ability to work autonomously while building strong relationships across the business
• Full and Unrestricted AU Working Rights

Highly Regarded

Experience within:

• Industrial organisations
• Manufacturing
• Recycling and waste management
• Logistics and transport
• Infrastructure
• Multi-site operational businesses

This position is based in Campbellfield, Victoria and is an on-site Monday-Friday role.

Due to the collaborative nature of the position and the close partnership required with the Executive Leadership Team, candidates must be comfortable working from the Campbellfield office on a full-time basis. Occasional travel to their Ringwood site, as needed.

Why Join EcoCycle Group?

• Support a highly engaged and collaborative Executive Leadership Team
• Join a growing Australian business with a strong sustainability focus
• Work in a diverse and dynamic environment where no two days are the same
• Play a key role in helping drive leadership effectiveness across the organisation
• Build trusted relationships with senior executives and key stakeholders across the business

If you're an experienced Executive Assistant who enjoys partnering with senior leaders, thrives in a fast-paced environment, and has successfully supported multiple executives at once, we'd love to hear from you.