Executive Assistant to the CEO

Macedonian Community Welfare Association; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Macedonian Community Welfare Association (MCWA) invites applications for an Executive Assistant to support the Chair of the Board at our head office in Bundoora. This full-time, office-based role requires mature judgement, discretion, and exemplary communication to manage senior-level workflows in a CALD-focused not-for-profit environment.

The successful candidate will handle diary management, draft correspondence, coordinate meetings, and maintain confidentiality while representing the Chair in

Qualifications

• Five+ years as an Executive Assistant supporting senior leaders in complex organisations.
• Demonstrated discretion, mature judgement, and professional presence.
• Exceptional written and verbal communication skills.
• High emotional intelligence, resilience, and ability to stay composed under pressure.
• Advanced computer literacy, particularly MS Office and digital scheduling systems.
• Proactive, solution-focused, and able to work independently.

Responsibilities

• Manage Chair's diary and calendar with strategic prioritisation.
• Draft, review, and quality-check formal communications and reports.
• Coordinate meetings, briefings, and logistics for engagements.
• Triage inboxes, respond on Chair's behalf when appropriate, maintain confidentiality.
• Demonstrate confidentiality and discretion in all matters.
• Coordinate events and functions with external stakeholders, including government and sector leaders.

Skills

Executive support

Discretion & judgement

Communication

Emotional intelligence

Microsoft Office

Scheduling systems

Tools

Microsoft Office Suite

Scheduling software

Job description

Macedonian Community Welfare Association – Bundoora VIC

The Macedonian Community Welfare Association (MCWA) is a nationally recognised not-for-profit organisation delivering culturally responsive, in-home aged care services across Australia. With a strong foundation in advocacy, care, and community engagement, MCWA supports older people from culturally and linguistically diverse (CALD) backgrounds to age with dignity, independence, and respect.

We are currently seeking a seasoned and highly professional Executive Assistant to provide dedicated support to the Chair of the Board. This role is ideally suited to a candidate with a sustained career in executive support, who brings mature judgement, discretion, and a calm, authoritative presence to high-level engagements.

Position Overview

Based at MCWA’s head office in Bundoora, this full-time, office-based role is critical in supporting the Chair to operate effectively in a complex, high-stakes environment. The successful candidate will be experienced in handling sensitive information, managing executive-level workflows, and representing the Office of the Chair with credibility and gravitas. A background in senior-level support within corporate, government, or not-for-profit environments is essential.

Key Responsibilities

• Diary and Calendar Management: Strategically manage the Chair’s schedule to maximise their availability and impact.
• Document and Correspondence Preparation: Draft, review, and quality-assure formal communications and reports with clarity and accuracy.
• Meeting Coordination: Prepare briefing notes, coordinate logistics, and ensure professional execution of engagements.
• Inbox and Communication Management: Triage emails with sound judgement, respond on behalf of the Chair when appropriate, and maintain confidentiality.
• Confidentiality and Discretion: Handle all matters with tact, discretion, and mature professional judgment.
• Event and Function Support: Manage logistics for formal meetings and functions with external stakeholders, including government and sector leaders.

Key Selection Criteria

• Minimum of five (5) years’ experience in an Executive Assistant role supporting senior leaders in complex organisations.
• Demonstrated ability to exercise discretion, mature judgement, and professional presence.
• Exceptional communication skills—both written and verbal—with a high standard of presentation.
• High emotional intelligence, resilience, and the ability to remain composed under pressure.
• Advanced computer literacy, particularly in Microsoft Office Suite and digital scheduling systems.
• A proactive, solution-focused mindset with the ability to work independently and anticipate needs.

Why Join MCWA?

This role provides an exceptional opportunity for an experienced professional to work alongside a high-impact leader within one of Australia's most respected CALD aged care providers. MCWA offers a supportive and inclusive work environment, where maturity, experience, and strategic insight are deeply valued.

MCWA is an equal opportunity employer. We welcome applications from candidates of all ages, backgrounds, and communities, including Aboriginal and Torres Strait Islander peoples.