Executive Assistant to Supply Director | Global Site Coordination

Diageo; Sydney; On-site; AUD 95,000 - 130,000; Full time

Benefits offered by this job

Hybrid working

Parental leave

Wellbeing resources

Career growth

Employee discounts

Diversity & Inclusion

Job summary

Diageo is seeking an Executive Assistant – Supply Director & Site Coordination to support the Supply Director Australia and coordinate activities across Huntingwood. You will manage a complex executive agenda, arrange travel, and coordinate leadership visits and employee engagement initiatives.

You will play a key role in aligning priorities across site stakeholders while ensuring smooth operations and confidential handling of information.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, Team Coordinator, Senior Administrator or similar role supporting senior leadership.
• Strong experience managing complex calendars, competing priorities, meetings and executive requirements in a fast-paced environment.
• Experience coordinating domestic and international travel, expenses, invoices and other executive administration.
• Strong organisational skills with exceptional attention to detail, follow-through and ability to anticipate what is needed.
• Excellent communication and stakeholder management skills, with confidence working with senior leaders and stakeholders at all levels.
• High level of discretion and judgement when managing confidential and sensitive information.

Responsibilities

• Proactively manage the Supply Director’s complex calendar, priorities, meetings and follow-ups, ensuring time is focused on the most critical business priorities.
• Coordinate domestic and international travel, expenses, invoices and other executive administration with accuracy and confidentiality.
• Coordinate Supply Leadership meetings, workshops, town halls and key site activities, including agendas, meeting materials, rooms, technology and catering.
• Manage logistics for regional and global leadership visits to Huntingwood, coordinating site access, transportation, PPE, tours, agendas and stakeholder requirements.
• Support employee engagement activities including site celebrations, recognition, raffles, employee store initiatives and other events that contribute to a positive site experience.
• Prepare and coordinate executive presentations, meeting packs, correspondence and communications for the Supply Director and Leadership Team.
• Act as a proactive coordination point across Supply, site, regional and global stakeholders, anticipating needs, resolving issues and continuously improving ways of working.

Skills

Calendar management

Stakeholder management

Communication

Discretion

MS Office

Tools

Concur

SharePoint

Outlook

Teams

PowerPoint

Excel

Job description

Diageo is seeking an Executive Assistant – Supply Director & Site Coordination to support the Supply Director Australia and coordinate activities across Huntingwood. You will manage a complex executive agenda, arrange travel, and coordinate leadership visits and employee engagement initiatives.

You will play a key role in aligning priorities across site stakeholders while ensuring smooth operations and confidential handling of information.