Executive Assistant to Head of Rural Clinical School

University of Sydney; Broken Hill; On-site; AUD 81,000 - 99,000; Full time

Job summary

University of Sydney in Broken Hill, NSW, is seeking an Executive Assistant to the Head of the Rural Clinical School. You will provide high-level administrative support, manage complex diaries, coordinate meetings, and handle stakeholder engagements for a busy rural health education program.

The role requires strong organisational skills, discretion with sensitive information, and proficiency in Microsoft Office across university systems.

Qualifications

• Experience providing high-level administrative or executive support in a tertiary, health, or complex organisational setting.
• Exceptional organisational, time management, and prioritisation skills.
• Ability to handle sensitive information with discretion.
• Excellent written and verbal communication skills; able to engage professionally with diverse stakeholders.
• Advanced proficiency in Microsoft Office Suite and confidence across multiple systems.
• Flexible, collaborative team player, willing to support broader team activities.

Responsibilities

• Provide high-level administrative support to the Head of Rural Clinical School and executive team, including diary and email management, meeting coordination, and agenda preparation.
• Support organisation of school events, visits, and external stakeholder engagements.
• Assist with travel and accommodation arrangements, purchasing requests, and University systems processes.
• Collaborate with campus support officers and staff to manage accommodation, logistics, and student placement agreements.
• Conduct ad hoc research, document preparation, and coordination of project-related tasks as required.
• Act as a central point of contact for internal and external inquiries, maintaining professionalism and discretion.

Skills

Executive support

Diary management

Email management

Stakeholder engagement

Event coordination

Microsoft Office

Tools

Microsoft Office Suite

University systems

Job description

University of Sydney in Broken Hill, NSW, is seeking an Executive Assistant to the Head of the Rural Clinical School. You will provide high-level administrative support, manage complex diaries, coordinate meetings, and handle stakeholder engagements for a busy rural health education program.

The role requires strong organisational skills, discretion with sensitive information, and proficiency in Microsoft Office across university systems.