Executive Assistant to Managing Director | Flexible & Global

Alstom; North Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Additional wellbeing leave

Global career opportunities across项目

Learning, development and career增长

Diversity, equity and inclusion

Employee networks (Alstom Women of Exe

Meaningful work helping shape the未来 of

Job summary

Alstom in Australia is seeking an experienced Executive Assistant to support the Managing Director. Based on-site in North Sydney, you will act as a trusted partner, manage complex calendars, coordinate travel, prepare briefings and drive key executive activities with discretion and professionalism.

You will build relationships across senior leadership and teams, coordinate events, meetings and communications while upholding Alstom's inclusive culture and commitment to flexible,

Qualifications

• Experience supporting a Managing Director, CEO or senior executive.
• Strong stakeholder management and executive presence.
• Excellent organisational skills and attention to detail.
• Discretion, judgement and tact in communications.
• Proactive approach to anticipate business needs.

Responsibilities

• Proactively manage complex executive diaries and scheduling.
• Coordinate domestic and international travel arrangements.
• Manage travel and expense administration per policy.
• Prepare executive briefings and business materials.
• Support leadership meetings with agenda, minutes and actions.
• Coordinate town halls and leadership events.
• Handle confidential correspondence with discretion.
• Build strong relationships with senior leaders, employees, suppliers and global colleagues.

Skills

Executive diary management

Travel coordination

Expense administration

Briefing preparation

Meeting coordination

Stakeholder relationship building

Discretion and judgement

MS Office proficiency

Tools

Outlook

Teams

PowerPoint

Excel

Job description

Alstom in Australia is seeking an experienced Executive Assistant to support the Managing Director. Based on-site in North Sydney, you will act as a trusted partner, manage complex calendars, coordinate travel, prepare briefings and drive key executive activities with discretion and professionalism.

You will build relationships across senior leadership and teams, coordinate events, meetings and communications while upholding Alstom's inclusive culture and commitment to flexible,